1)      Open the Foundation Fund spreadsheet at Box/Acqstuff.

4)      All foundation purchases should be reimbursed within a year of purchase. Note any funds with months from 10 or more months ago.

5)      Compare the amount of money each fund has verses the amount purchased on it. If the Foundation Balance Report indicates that there is still money left to be reimbursed, and all of it (or nearly all of it) is expended, note the fund.

6)      For each noted fund:

1. Total months in Excel to find a combination that doesn’t exceed the foundation fund balance, being sure to include any month that are nearly a year old.

2. Prepare a reimbursement request memo, example here, copying and pasting the months to be reimbursed from Excel to the memo. Print 3 copies of this memo.

3. Retrieve the file for the fund, and find the paperwork for the months being reimbursed.

4. Make 2 copies of each Aleph report being reimbursed.

5. Attach a memo to each copy and to the originals.

6. Originals go to Library Administration.

7. One copy goes to the Collection Management Librarian.

8. One copy is for the file.

9. Use the file copies to determine which year/months have gone to Administration. Change their status to “Awaiting.”

10. File the copy.