*Note: This procedure is for orders NOT yet placed because Collection Manager or another database has given it a "Not Yet Published" status.
Immediately give all Priority orders that have a status of not yet published to the Special Ordering Technician.

• Each week, gather the orders from the Not Yet Published tray in front of the High Volume Ordering Technician's desk.

• Search the titles in catalogusmai to ensure that we have not gotten a copy or that another order does not exist. If it appears that there may be another order, search the title in Aleph. If an order for the title is in Aleph, print out a copy of the order record and give it to the High Volume Ordering Technician. (Remember, you print the record by clicking "Print/Cancel and selecting "Record Information Only")

• Re-search each order in Collection Manager. If the title is now available from Collection Manager (record does not have an up arrow or the words Not Yet published), print the record and place it in the Collection Manager tray.

• Separate out the orders published by Duckworth. Set aside.

• Re-search each order that is left in Amazon. If the title is now available from Amazon, in 3 days or less , print the record, write "available per Amazon" on the original BRF and place it in the Amazon tray.
  It is important that you check the availability time. If Amazon shows an item available, but the time is 1 to 2 weeks then it really is not available to purchase.
  If Amazon shows a new publication date, print the record, attach it to the BRF and add it to the NYP file.

• If the book is not found on Amazon or if the original not yet published decision was based on an Amazon search, search the order on Barnes and Noble. If the title is now available from Barnes & Noble in our allowable time frame, print out the record, write "available per BN" on the original BRF and place it in the Barnes and Noble tray.

• If the item is not available from Barnes and Noble or Amazon, try searching for the item with the publisher. Hopefully by searching a publisher's online catalog you can determine the publication status. If the publisher's website shows that a title was recently published, print out the title information and write "available per publisher" on the original BRF.
  If you cannot find any information about the title from the publisher's website, please contact them by email, phone, or fax to determine the item's availability. (If you send an email, print out a copy and put it with the order).

• Duckworth orders: For orders published by Duckworth, see your supervisor for contact information. The most accurate source for Duckworth information is their customer service representative.

• Keep the orders waiting for responses together in one place. If the publisher has not responded in two weeks, you will need to follow up.

  • After determining that the order is not yet published, either with a confirmation from two vendors, a printout of the book on the publisher's webpage, or a direct communication with the publisher, make a photocopy of each order.

  • Write "Order Delayed - Not Yet Published" on the photocopy.

  • Paperclip the photocopies together and place in the Vendor Notices/Department Reports mailing slot.

• File the original order and attached paperwork in the NYP file:

  • If there's no due date, put it in the "no due date" file.

  • If the due date is within the next two years, file it under the appropriate year and month.

  • If the due date is more than two years away, so that's there's no appropriate year/month file, put it in the "no due date" file.