• Ask the Database Maintenance Librarian for the IPS "In-process" report. This report should include the following information:

  • Problem Report - Report title: IPS "Inprocess" report

  • Sublibrary - BC-BC

  • IPS: IP

  • Update date: 2 months before the current date. (For example, if you are working on this report in March 2005 then the update date is 1/01/05 to 1/31/05)

  • It should exclude items with real barcodes (BC barcodes start with 31429)

  • Display: title and system number

  • Sort by: title

• Sign onto the Aleph Acquisitions Serials module and switch to the Search tab. It is the one with the picture of a pair of binoculars.

• Click on Browse

• The browse menu will open to the right. Our report gives us orders by their system number, so the following fields should be filled in:

  • Headings list - should be system number

  • Starting Text - enter system number of the item

Once the fields are filled in click GO

• Highlight the title you need and click Show

• When the title is opened click Orders

• Since the item shows "in-process" in catalogusmai, we want to determine that the item is in house and waiting to be cataloged. It is possible that we received the item and returned it for a credit. It is also possible that we receieved, in error, more than 1 copy. We want to determine if there are any problems with the order.

  • Some problems can appear right away. For instance, if the arrival status is "CMP", invoice status is "PAID" and status is "SV"-that is a problem. Print out a copy of this and give it to the Acquisitions Librarian. (Remember, you print the record by clicking "Print/Cancel" and selecting "Record Information Only")

  • Another problem that is obvious is if there are 2 orders on the record. If you see this make a note of it on the report.

  • Read the library notes field. If an item was returned there could be a note telling us as much.

  • Using the invoice number, look for an invoice credit.

    • To do this, click on Tab.1 Order Display then click on the tab labeled invoice. If the invoice number appears followed by the letters "cr" then the item was returned for a credit. Write returned on the report and go to the next item.

• If everything appears normal with the order we will assume it is waiting to be cataloged. Write "cat ?" next to the item on the report and move to the next item.

• When you are done with the report give it to the High Volume Ordering Technician.