Group orders by type:

• Web Request Forms

• Orders requested through Collection Manager

• Harrassowitz and Puvill Forms

Group the orders according to fund for each type of form, then process each group. Use the Departmental Mailing List to determine the fund if necessary.

    Web Forms

1. Attach a purple priority flag to any priority orders.

2. Stamp the date on the request.

    Orders requested through Collection Manager

1. Attach a purple priority flag to any priority orders.

2. Stamp the date on the request.

3. Highlight the accession number.

4. Record the number of orders of that type for each fund on the BRF log sheet.

    Harrassowitz and Puvill Forms

1. Attach a purple priority flag to any priority orders.

2. Stamp the date in the upper left hand corner box on the orders. If the order already has a date stamp, you don't need to stamp it again.

3. Record the number of orders of that type for each fund on BRF log in sheet.

Do a final examination of each order and sort as follows:

• If it's an order for Visual materials (videos, DVD's, microforms, etc), Plays, Audio (CD's and cassettes), or a score, attach the appropriate search slip with a staple (no need to do this for plays).

• Place the orders in the corresponding tray.

• If it's a book order and falls into any of the following categories, put it in the Complex Searching/Special Handling Box:

      Replacements

• The fund is REPL.

• The remarks or another field on the order indicates that it's a replacement order.

• The remarks or another field on the order indicates that the item is lost or missing.

      Reprints

• On a BNA form order, there is a 2nd date in brackets after the first. On a CM form, the word "Reprint" will be written on.

      Added copies

• The order indicates that we should purchase more than one copy.

• The order indicates that we we should purchase a 2nd copy, 3rd copy, 4th copy, etc.

      Possible Added Volumes

• There is numbering or a year in the title.

• *Note that orders with numbers included in brackets with a series title do not get handled this way.

• There is an edition statement included with the title.

• *Note that orders with edition statements not in the title do not get handled this way.

• The order indicates that we should order a given volume or issue.

• The order indicates that we should order more than one volume or issue.

• The order indicates that the item is serial.

• The order includes an ISSN (International Standard Serials Number, an eight digit number assigned to serials, eg. 3354-3520)

• If it's a simple book order, not falling into any special category, put it in the Ex Libris Searching Tray.

Record Logging In Statistics

1. Take the BRF log in sheet to the Student PC. Open the "Order Login" program.

2. Enter each line of statistics into the system, then record the date you logged the line into the system on the log in sheet.