Log in to the Acquisitions Serials Module in ALEPH.

Call up the order by typing the Order number in the Order Number field, located in the upper left-hand corner. Check to make sure you have the correct record.

Check to make sure the Arrival status (Arr St) is still "None", and that the Status is still "SV". If they are anything different, attach a printout to the notice and give it to the Acquisitions Librarian.

In the lower pane, add the following information.

• Tab 2: General

  • Change the order status from "SV" to "VC".

  • In the Library Note field, add the note: "Cancelled -- OP per [vendor] notice dated _____". Click Update when done.

Pull the P.O. from the open order files.

Sort the notices for Rush and Priority orders from the Regular orders.

Rush and Priority Orders:

• Write "XS, OP" on the front of the original P.O.

• You will need 2 copies of each P.O. (the original plus 1). Make appropriate copies.

• Give a copy of each P.O. to the Special Ordering Technician.

• Re-file the originals in the cancellation file.

• The Special Ordering Coordinator immediately places the rush and priority out-of-print orders. If this isn't possible, she will contact the faculty via e-mail.

Regular Orders:

• Write "XS, OP" on the front of the original P.O.

• You will need 3 copies of each P.O. (the original plus 2). Make appropriate copies.

• Put one copy in the Out-of-print searching box.

• Write "Order Delayed - Out-of-Print" on the front of the other copy. Paperclip them all together and put them in the Vendor Notices/Department Reports mailing slot.

• Re-file one copy of each P.O. in the cancellation file.

Harrassowitz orders:

• On the notice from Harrassowitz write "please continue holding order"

• In the notes field of the coresponding Collection Manager record note "Temporarily OP per Harrassowitz note dated (date) please continue to hold"

• Mail notice with note back to Harrassowitz.