Log in to the Acquisitions Serials Module in ALEPH.
Call up the order by typing the Order number in the Order Number field, located in the upper left-hand corner. Check to make sure you have the correct record.
Check to make sure the Arrival status (Arr St) is still "None", and that the Status is still "SV". If they are anything different, attach a printout to the notice and give it to the Acquisitions Librarian.
In the lower pane, add the following information.
- Tab 2: General
  - Change the status of the order from SV to VC.
  - Add the note: "Cancelled--OS per [vendor name] notice dated [date of notice]."

Click Update when you are finished.

Pull the open P.O. from the open order files.
Sort the Rush and Priority orders from the regular.
Rush and Priority Orders:
- Write "XS, OS" on the front of the original P.O.
- Give a copy of each P.O. to the Special Ordering Coordinator.
- Re-file the originals in the cancellation file.
- The Special Ordering Coordinator immediately finds an alternative source for the rush and priority out-of-stock, cancelled orders. If this isn't possible, she will contact the faculty via e-mail.
Regular Orders:
- Write "XS, OS" on the front of the original P.O.
- You will need 3 copies of each P.O. (the original plus 2). Make appropriate copies.
- Write "Order Delayed - Out-of-Stock" on the front of one copy. Paperclip them all together and put them in the Vendor Notices/Department Reports mailing slot.
- Re-file original P.O. in the cancellation file.
- Use the third copy to search the item in Barnes & Noble and Amazon. Attach printouts as appropriate and give items to the Acquisitions Coordinator.
- If the item is available in 3 days or less from Barnes & Noble or Amazon, re-order from them. Preference is normally given to Barnes & Noble if it's available from them.
- If items are not available in 3 days or less from Barnes & Noble or Amazon, all remaining items are re-ordered from BNA.