Draft Closeout Schedule 2015

Monday, June 8

Robin sends a notice to liaisons regarding the end-of-year delay in rush ordering. Example wording for this is at the end of the schedule.

Last day for VISA ordering (except Barnes & Noble and Amazon)

Friday June 12

Michelle submits a RX to have EDI invoices and shelfready loaders turned off before close-out and turned on again after close-out.

Michelle submits an RX to have the foundation fund reports run right before closeout.

This is the last day to submit Requisitions and Purchase Orders for FY 2014.

Jen checks the “N” report and resolves any very old invoices remaining on it.

Last day for Barnes & Noble and Amazon VISA orders.

Tuesday June 16

Campus deadline for P-Card charges.

Wednesday June 17

EDI invoices and shelfready loaders are turned off.

Michelle transfers revenues funds to materials as appropriate.

Monday June 22

All invoices to be paid in FY15 must be to accounting by the end of the day

Wednesday June 24

Last day to enter new invoices in Aleph—All invoices entered must be “R” and given to Alla for P tomorrow.

Jen checks the “N” report and insures that any invoices remaining on it are “R” or “P” by the end of the day.

Jen enters P-Card transactions charged but not received in Aleph, “R”’s them and gives to Alla to be “P” today.

Michelle closes any previous fiscal year budgets that are still active. Michelle checks budget records setup: Budget code: XX-code-year, CP-ITD-2003, Budget type -