Monday , June 1

This is the last day to submit Requisitions and Purchase orders for FY2020 - this now includes Amazon orders.

Friday, June 5

Jen submits RX to have EDI invoices, serials invoices and shelf ready loaders turned off before close-out and turned on again after close-out. Jen also requests the foundation fund reports be run before closeout.

Lynda will inform EBSCO

Monday, June 8

EDI invoices, serial invoices and shelf ready loaders are turned off.

Jen checks the "N" report and resolves any very old invoices remaining on it.

Wednesday, June 10

Jen transfers revenues funds to materials as appropriate.

Thursday, June 17

Last day for VISA orders - streaming purchases, charged immediately.

Friday, June 19

Campus deadline for P-card charges.

Last day to enter new invoices in Aleph - all invoices must be "R".

Jen checks the "N" report and insures that any invoices remaining on it are "R" or "P" by the end of the day.

Jen closes any previous fiscal year budgets that are still active. Jen checks budget records setup: Budget code: XX-code-year, CP-ITD-2003, Budget type - XXREG, XXEND, XXGIF, XXGRA, annual budget box checked.

Monday, June 22

Today's "N" report should be blank.

Last day to "P" invoices in Aleph.

Jen does final transfer of appropriate revenue funds to materials.

Jen reconciles revenues.

Tuesday, June 23

Today's "N", "R" and "P" reports should be blank.

Tricia sets final FY20 departmental balances in the web order system.

Wednesday, June 24 

No staff may log into Acquisitions, Serials or Administration. Jen will print all reports in the morning ("N" and "R" must be blank).

All usernames beginning with Z will be disabled and ITD runs Foundation Fund Reports and End of Year Closeout.

Jen notifies Acquisitions and Serials when closeout is completed.

Jen prints and checks any closeout reports.

Jen makes any necessary changes to fund codes/names.

Jen sets allocations and over-encumber and over-expend thresholds for books (after closeout is completed).

Tricia sets allocations for serials.

Thursday, June 25

Jen checks serials allocations.

Tricia checks book allocations.

Jen moves leftover FY20 transfer funds and sends requests to hold money to Shawn Parker.

Jen sets over-encumber over-expend thresholds for transfer and foundation funds.

Budgets must be allocated by this date. (has to be done before loaders can be turned on).

Friday, June 26

EDI invoices and shelf ready loaders turned back on.