Albin O. Kuhn Library & Gallery - Staff Wiki
Allocate Leftover Transfer Funds
Obtain the final revenues budget summary from the previous fiscal year.
Highlight any amounts in the Free Balance column that are not zero.
Use the money cup to locate the budgets in the Aleph Acquisitions/Serials module
For each amount that’s not zero on the budget summary:
Identify the budget on the fund summary
Find the corresponding new budget for the new fiscal year in Aleph and click on it to highlight it
If not already on it, click the Transactions Tab
Click Allocate
Click the Initial button
Enter “USD” in the currency box
Enter the amount from the fund summary into the Sum box. If the number is negative, enter it without the minus symbol, and click the Negative button.
Ensure that you typed the dollar amount correctly.
Click Ok.
The amount appears as an ILC transaction in the transaction window.
Notify the Business Manager, Library Directory, and Head of Technical Services, Serials, and Collection Management of the total amount of transfer fund carryover so that they can ensure that this money will be available in the new fiscal year.
Albin O. Kuhn Library & Gallery . University of Maryland, Baltimore County . 1000 Hilltop Circle . Baltimore MD 21250
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