A)  Pick up   

On payday (ordinarily alternate Friday) at 9:00 - 11:00AM, pick up Library and Honors College paychecks at Human Resources on 5^th floor Admin.

Give Honors College's paychecks to Peggy Major.

Go to administrative Jill Hunter office's to ask her to give you UMBC Gross Pay Report-Final (UGRF) and checklist.

Verification

1.     Compare each paycheck the current pay amount  with the gross pay amount on the (UGRF), should match exactly.

       Compare each direct deposit advice "not print " the Calc amount with the Actual amount which under of gross pay on the (UGRF), both the amount should match exactly.

       Note: Paycheck the first number is "2", direct deposit advice the first number is "6"  on the (UGRF).
 

2.     When matched, initial in ink (red preferred for color contrast) at the gross pay on the (UGRF).

3.     Separate staffs' and students' paychecks and arrange in alphabetical order as these are verified.

4.     Sign and date on (UGRF), give it to Jill.   

B)  Distribution

*      Friday payday                   1:00 to 4:00 PM

*      Monday following              8:00 AM to 4:00PM

*      Tuesday following             AM - mail all remaining paychecks

C1)  in person    

Distributor must know exactly to whom they are given the check.

a.     Person knowledge is acceptable.

b.     If the person is not known to you, you must verify they are the payees to whom the check belongs. Must show you their photo ID.

c.     Direct each payee to initial the appropriate checklist confirming receipt of their paycheck / pay advice.

        Make sure you give them one single check and that is the correct paycheck.          

C2)   Alternate in person          

         Some staff and students have make prior arrangements in writing designating by name a specific alternate who may pick up their paycheck.

         Consult alternate designations file. (Kept in_____________)

         Verify the identity of the alternate as in step C1-a, or C1-b above.

         Make sure you give them one single paycheck, and that it is the correct.

         Direct each payee to initial the appropriate checklist confirming receipt of their paycheck.
   

C3)   Mailing                                                                                                                                                                                             

Some staffs or students  assistants will indicate in advance that a particular paycheck is to be mailed to them.         

Monday 4:00 P.M. following payday, place all remaining paychecks to envelopes.

*       Using window envelop, seal envelop, and stamp "Albin O. Kuhn Library and Galley University of MD Baltimore County" stamp for all out mail.

*       Write "Out mail or mail and the date" on the checklist for each name to match a paycheck / a pay advice.

*       Thursday morning following payday, all out mail paychecks are put in the out mail box and staffs' paychecks are put in the departments' mail
         boxes.

*       Return checklists to admin office JH when distribution is done.