JULY

• Closing of June Ledgers

• Reconciling Ledgers against PS reports for period 12 when they are available

• Preparing folders, binders and report covers to use in a new fiscal year

• Closing all POs for a previous fiscal year.

• Making Requisitions for blanket Purchase Orders to use in a new fiscal year

• Completing Summer Projects
  
  

AUGUST

• Receiving and reviewing departmental annual Supply lists

• Getting authorized approval to purchase yearly supplies

• Ordering and receiving of yearly supplies. Organizing storage rooms

• Final Reconciliation of previous year ledgers against PS reports for period 13 when they are available

• Final Accounting & Receiving report for the previous fiscal year using any adjustments from PS for the period 13.
  
  

SEPTEMBER

• Continue ordering and receiving of yearly supplies
  
  

OCTOBER

• Deadline for ordering and receiving of yearly supplies
  
  

DECEMBER

• 6 months analysis of expenditures
  
  
  
  

MARCH – APRIL – MAY - JUNE

• Preparing Special funds reports for Acquisitions on a weekly instead of a monthly basis until the end of a fiscal year

• Preparation for monthly budget meetings

• Adjustments on Ledgers using PS postings on a weekly basis until the end of a fiscal year
  
  

MAY

• Reviewing and preparing of the departmental yearly supply lists
  
  

JUNE

• Sending out memos with attached annual supply list orders to the library departments.  Arranging a deadline for submission of new annual supply lists

• Preparing space in a storage room for a new archive of accounting paper work. We keep paper work for 5 years in the storage room.  Shredding paper work with any personal information

• Archiving accounting paper work for the oldest fiscal year to be moved from storage cabinets in Accounting area to the storage room

• Moving folders and preparing space for a new fiscal year folders

• Folders for any equipment purchases, agreements or contracts have to be moved to a special equipment cabinet

• Checking accounting ledger for any errors or duplicate entries

• Checking budgets of all library funds

• Brief Reconciliation of ledgers with PS records.  All PCard charges including “charged not received” should be entered on June Ledgers.

• Strongly follow general operating deadlines for all accounting activity based on the yearly memorandum for a fiscal year year- end close.