Check the Receipts:

A person preparing a deposit must carefully check a receipt and get back for explanations to a department if there are some errors or mistakes on a receipt.

Note: There are 3 copies of a receipt in a receipt book: white copy is payor's copy, yellow copy goes to cashier with deposit, and pink copy stays in book. 
      1. All receipts must be signed.  A written explanation must be submitted if a signature is missing. 
      2. Date on a receipt should be not older than three working days.  
      3. Written and numerical amount must match.  
      4. The deposit description must be written in the space provided. 
      5. For a void receipt must be a written explanation signed by the Head of Department or authorized parson. 

      6. A written explanation must be submitted for any missed lines on a receipt. 
      7. Error correction must be initialed by a person writing receipt and her/his supervisor. 

 Checks for deposit:

UMBC policy is that all checks must be recorded and restrictively endorsed "for deposit only" immediately upon receipt, and deposited to the Central Cashier in a timely manner. 
      1. Checks must be written to UMBC. 
      2. Checks must be signed and dated. 
      3. Checks must be endorsed with a stamp "for deposit only" 
      4. Written and numerical amount must match.   

 Calculating:

      1. Calculate total cash and checks for the same deposit type.
      2. Receipts total and total amount of cash and checks on hand must match.  

The Receipts Log:

      1. Go to Microsoft office Excel to i: shared drive. 
      2. Navigation: AcctRecv folder - acc08 (current fiscal year number). 
      3. Open Receipt Log folder; find current month. 
      4. Type date and receipt number in appropriate column. 
      5. Make sure that the receipts are in a numerical order with a previous day;

Preparing Deposit Transmittal Form:

      1. See navigation above. 
      2. All Deposit Transmittal Forms are located in Cashhanding folder. 
      3. Choose the right deposit type. 
      4. Record receipts numbers, total amount of cash and checks on appropriate lines.  
      5. Check the formula to calculate total cash and checks deposited. 
      6. Print four copies of the form. (One for the Cashier's Office, one for the department making deposit, one for our records, and one for a person authorized for deposits
          verification.  
      7. Initial all copies.    

Preparing paper work for deposit:   

      1. Sort the receipts and checks by deposit type. 
      2. Tape yellow receipts in numerical order on a sheet of copy paper.  
      3. Clip together a Deposit Transmittal Form, yellow receipts, checks and cash.  
      4. Staple together another copy of Deposit Transmittal Form, receipts copies, copies  of all checks. This set goes back to the Library for A&R
          records.  
      5. Take both sets for deposit to the Cashier's office. 
      6. Give our set back with receipt by Cashier.  
      7. Put A&R copies to the deposit folder for a person who is authorized to verify deposit paperwork.