Contingent 1 Request for Emergency Extension

Purpose:

This form should ONLY be filled out when a department is in need of an emergency extension for a Contingent 1 Agreement. This form should NOT be filled out to request a renewal for a Contingent 1 employee.

Workflow:

• The Payroll Preparer should initiate this form and fill out the information for the agreement. Please note: the Payroll Preparer must have access to the expiring contract for the employee to attach to this agreement.

• After the form is initiated, the employee will sign the form, and it will return to the Payroll Preparer to sign off on the agreement.

• After the Department Head signs, the form will come to HR for a final approval process. The HR Approver can approve the agreement with edits, approve the agreement without edits, or reject the request. When the Payroll Preparer receives a completed copy of the agreement, it is their responsibility to review the completed document and check whether or not the request was approved or rejected.

•  

  • Approved (with edits): This option means that HR approves the position, but with a few minor changes. Directly underneath the HR section will be another section detailing exactly what changes were made to the original request.

  • Approved (without edits): This option means that HR has approved the request with no edits to the position.

  • Rejected: This option means that HR has rejected the request. Underneath the HR section is an area where the HR Approver can explain why the request was rejected.

• If the Contingent 1 Request for Emergency Extension was rejected, the Payroll Preparer must submit a new request.