Tuition Reimbursement

Purpose:

This form should be filled out by an employee of UMBC who needs to take a specific job-related course that is not offered in the University of Maryland system. If the course you wish to take is offered in the University of Maryland system, please fill out a Tuition Remission form. Details for Tuition Remission can be found here: https://hr.umbc.edu/benefits/tuition-remission/.

An employee that takes a course that is not offered in the University of Maryland system will be responsible for paying tuition and related fees to the institution offering the approved course. Below are the exact steps to take when filling out a Tuition Reimbursement form.

Workflow:

• The employee must fill out and sign the form before the beginning of the semester in which they plan on taking courses requiring tuition reimbursement.

• After the employee has completed the form, it will be sent to the Department Head/Chair and Human Resources, who will either pre-approve or deny the request.

• If the request is not pre-approved, the employee will receive an email saying that one of the signers declined to sign the approval. The employee may contact Human Resources with any questions at hrbenefits@umbc.edu          

• If the employee’s tuition reimbursement is pre-approved, they will receive another link to the form. The employee is responsible for paying tuition and related fees to the institution offering the approved course. Upon successful completion of the course, the employee shall re-enter the form and upload the following documentation:

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  • Proof that the student has paid for the course (billing statement, payment history).

  • Printout of course grade showing employee’s receipt of a grade of “C” or better in the course.

• After the employee attaches the final documentation and signs, the form will return to Human Resources and go through a final approval process.

• If the request is approved at this stage, the employee will receive a copy of the completed form. The employee is responsible for saving a copy of the approval and documentation. Accounts Payable will require the employee to upload the Tuition Reimbursement and documentation during the payment request process. To complete the payment request online, please visit the Business Services website for instructions: https://businessservices.umbc.edu/tuition-reimbursement/

These instructions outline each step of the approval process for this form. Please follow these instructions very carefully. After the request has been pre-approved, DO NOT sign and submit the form until you have completed the class(es) and have the required documentation for the final approval process.