How do I share files on Box?

Remember, you are responsible for any files you share from your Box account!

Box offers two easy ways to share files with people, each suited to different situations. If you just want to share a file with one or two people sending a message may be ideal. If you want the file to be available to a large number of people (or the public), it is usually better to get a link to the file and post that link on your website or blog. You can also collaborate with users by giving them access to folders.

Using Box to Send a Message

  1. Navigate to the file you wish to share and click Share.

  2. Click the Send option in the blue box that appears below the file.

  3. A pop-up window will appear, prompting you to enter the email address(es) of the individual(s) you want to send the file to. You can add multiple email addresses by hitting Enter after each email address, or by separating them with a comma. Enter their addresses, include a message if you'd like, then click “Send”.

Links are a great way share a file with a large number of people (copy and paste it in a group email), or make a file accessible to readers of your blog or website (post the link).

  1. Navigate to the file you wish to share and click Share.

  2. In the blue box that appears, copy the URL in the box next to Link to this File.

  3. You can paste the link the file on your website, blog, document, or in an email.

Collaborating with Folders (What are the different folder collaboration permissions available in Box?)

Collaboration permissions given to a folder will be applied to any subfolders and files contained within the folder as well.

1. To make an existing folder a Collaboration Folder, go to the 'All Files' page, click on the little box with the downward arrow shown next to the folder and select 'Invite Collaborators' from the 'Share' submenu.  A pop-up window will appear. Enter the email address(es) of the individuals you would like to collaborate with (i.e. grant access to the folder).

2. Once you have entered all email address(es), click 'Invite, and email notifications will be sent to the individuals listed. Once the user logs into their Box account they will see this folder appear in their Box account.