If there is a permissions sheets, review to see if we have permissions. If it's paper format, scan it to a pdf file. Save the pdf in the ETD permission on folder on the i: using a file name in the format: Last name_first name_year_ETDpermission.

Find the bib record for the item in catalogusmai.

Open the ContentDM client.

Select add single item.

Copy and paste the title from the PDF into the title field.

Copy and paste the 100 field from the bib record into the author field so that it appear last name first.

Copy and paste the the adviser from the PDF, last name first.

Select a program and department using the controlled vocabulary.

in the Document Type field, enter Theses or Dissertation.

Derive keywords from the catalog record subject headings or from the abstract, separating them with semicolons.

Copy and paste the date from the PDF.

Copy and paste the abstract from the PDF. Double click on the field and check this for errors/problems in the text editor.

Assuming the document is in English, enter EN in the language field.

In the format field, enter application.pdf.

Upload.

If we don't have a permissions form or the one we have doesn't give us permission to put it on the web, it will be closed access.  For closed access files, edit each one, by clicking on permission and entering the IP addresses

129.2.19.84; 129.2.19.100; 130.85.0-56.*; 130.85.58-255.* 
in the permissions field.

Approve and index.