• Is it in scope? If not, cross off.

• Is it about UMBC or have a UMBC author? If not, cross off.

• Is it available free?

  • On a Creative Commons license?

  • Open Access? What do they mean by open access?

  • If you can post both the file and link, add to spreadsheet.

• Is it a U.S. Federal Government document? If so, add to spreadsheet.

• Is it an item in Arxiv? If the faculty member requested we load, add to spreadsheet. If it’s from a Google Alert, write Arxiv next to it.

• Is it more than 20 years old? If so, add to spreadsheet with only a link to it if it’s available for free. Don’t include the pdf.

• Check policies on file.

  • If you don’t find in policies on file, go the next step.

  • If you find it in policies on file, and have the version we need, add to spreadsheet.

  • If you find it in policies on file, and don’t have the version we need, write what version we need.

Do the following steps for journal articles only:

• If it’s journal article, check Sherpa/Romeo.

  • If you don’t find in Scherpa, go the next step.

  • If you find it in Scherpa, and have the version we need, add to spreadsheet.

  • If you find it in Scherpa, and don’t have the version we need, write what version we need.

• Check the journal and publisher websites for a policy. 

  • If you don’t find a policy, go the next step.

  • If you find a policy, and have the version we need, add to spreadsheet.

  • If you find a policy and, and don’t have the version we need, write what version we need.

• If the item is free on the publisher’s website, and you didn’t find any info above, add to spreadsheet with the link only. Do not add a pdf.