What is the Actuals Detail by Fiscal Year report?

Tell Me

What is the Actual Details by Fiscal Year report?

The Actuals detail by fiscal year report shows all transaction lines pertaining to a selected chart-string for the fiscal year or a selected month.

Who Should use this report?

The report provides low-level detail that will show users what specifically their revenue or expenses are for their department.

The report is also useful for reconciling, as it is similar to the Retriever Account Inquiry report.

Running the Report

File Path: Financial Reports > Detail Reports > Actuals Detail by Fiscal Year

Parameters

Department - Select one department or a roll-up department.

Account - Defaults to all accounts, users can also select a specific account, or a specific type of account (at the bottom).

Fund - Select one fund code.

Projects - Select which projects to include.

Fiscal Period - Select which Month/Year.

*NEW March 2020: You can now run this report through "Year-End", which includes the adjustment periods (906, 910, 920, 930, 970, & 998).

Periods to Include - Select "YTD Through" for the full fiscal year to the fiscal period selected detail, or select "Current" for only the selected month's transactions.

Reimbursed Fringe Benefits -Fringe Benefits that are reimbursable for the 1111 fund. Defaults to "Hide".

Reading the Report

The report is broken down into different transaction categories.

The first page will have the revenue transactions (if applicable).

The next section will show the payroll information.

The last section details the operating expenses. All the detail information for operating expenses from each transaction line will appear on the same table (Both Journal Entries and Vouchers).

Drill Downs

Clicking on the Journal ID will pull up the Journal Entry Detail report and show all the journal information.