January 2014

Contact potential program speakers

 KS, SG

February 2014

Revise draft of schedule

Draft of booth request form

Solicit for booth ideas (using form)

 NS, KGB

Early March

Finalize speakers

Finalize booths/participants

NS

March

Develop food/refreshments plan

 TF, SY

Early April

Determine rooms/locations for each activity

 JS, MD

Late April

Create signage

Send out invite

Finalize rooms/locations for each activity

 BC, NS

Early May

Finalize event schedule & create schedule handout

Arrange AV equipment w/ LITS

 BC, NS

GK

May 19

Receive final RSVPs

 JS, KGB

May 20

Planner’s meeting

Final count to caterer

 TF, NS, All

May 28 and 29

Event setup

 All

May 29

Staff Day setup

Clean-up

Feedback

 All

Post-Event

De-brief for next year’s event

Thank you notes to speakers

 NS, All