March 2015

Contact potential program speakers

NS,

April 2015

Revise draft of schedule

Draft of booth request form

Solicit for booth ideas (using form)

SY

KS

KS, KGB

Early May

Finalize speakers

Finalize booths/participants

NS, SY, KGB

KS, KGB

May

Develop food/refreshments plan

TF, SMJ

June

Determine rooms/locations for each activity

KGB

June/July

Create signage

Send out invite

Finalize rooms/locations for each activity

NS, SG

NS

KGB

July

Finalize event schedule & create schedule handout

Arrange AV equipment w/ LITS

NS, SG

GK, SMJ

August 5

Receive final RSVPs

NS

August 6

Planner’s meeting

Final count to caterer

 All

August 13 and 14

Event setup

 All

August 14

Staff Day setup

Clean-up

Feedback

 All

Post-Event

De-brief for next year’s event

Thank you notes to speakers

All