Due Date

Action Item

Person

Notes

January 2011

Contact potential program speakers

GK, KS, SS

GK

February 2011

Revise draft of schedule

KS

GK

February 2011

Draft of booth request form

SQ, TW

EJ

February 2011

Solicit for booth ideas (using form)

SQ, TW

EJ

Early March

Finalize speakers

GK,KS, SS,

GK

Early March

Finalize booths/participants

SQ, TW

EJ

March

Develop food/refreshments plan

TF, PG, BC

EJ

Early April

Determine rooms/locations for each activity

SQ

GK

Late April

Create signage

HL, BC

EJ

Late April

Send out Invite

BC

EJ

Late April

Finalize rooms/locations for each activity

SQ

GK

Early May

Finalize event schedule – create schedule handout

KS

GK

Early May

Arrange A/V equipment w/ LITS

LW

GK

16 May

Receive final RSVPs

BC

EJ

17 May

Planners meeting

All

GK, EJ

23 May

Final count to caterer

BC, PG

EJ

25 and 26 May

Event setup

LW, SS, PG

All

26 May

Staff Development  and Date Event setup

All

All

26 May

Cleanup

PG and All

GK , EJ

Post event

De-brief for next year’s event

GK, EJ

GK , EJ

Post event

Thank yous to speakers

GK,  KS, EJ

GK,  KS, EJ