What can a Department Administrator do?
- Julia Persell
- William Schneider
The Department Administrator can:
review all Travel System role settings by department or person by selecting "Go To Admin" from the drop down on the right side of the screen
grant or remove the optional travel system roles for department users (Reviewer, Additional Approver, and Department Administrator).
Assign preparers for other users using the option under the profile tab (see screenshot below)
change the “Assign To” on a Pre-Approval or Reimbursement while it is in “Review” status
The Department Admin (DA) role has additional privileges/access to see:
Departments
This allows the DA to see all the departments for which they are designated as DA. From here they can bring up all the assignments for an individual department.
3 roles are eligible for DA management:
Department Admin
Additional Approver for both Pre-Approvals and Reimbursements
Reviewer for both Pre-Approvals and Reimbursements
2 roles are view-only, as Financial Services is responsible for managing the roles through the use of a Security form (the same form used for PeopleSoft and PAW procurement security roles). Those roles are “Approver” and “Next Higher Authority” for both Pre-Approvals and Reimbursements.
People
The DA can search by last name to bring up anyone in the Travel System to review their assignments in Read-Only mode. This allows an easy way to look at an individual and all of their assigned roles without searching each department individually.
Per Diems
This button provides a Read-Only view of the standard and high cities per-diems. It will also provide history of past settings.
Financial Services is responsible for managing the per-diem rates in the travel system.
All travel system users can view the current per-diem rates under the “expenses” tab in the Pre-Approval and Reimbursement, where they are automatically calculated, based on the selected city in the drop-down menu.