Web of Science

Info:

The full column names can be copied and pasted from this spreadsheet:

The reports from Web of Science are works by the last name, first initial of the UMBC researcher that don’t include an affiliation with UMBC. That means that other people with the same name or different first names and the same last name are included on the initial reports. Michelle will do a quick clean to remove as many records that aren’t the right person as possible, but you should be aware that not everything on the report is necessarily by the UMBC researcher.

Setting Up:

• First, add a column at the end of the spreadsheet with the label “notes.”

• Google the UMBC author to see if you can determine when they started and stopped working at UMBC. Please note that retiring doesn’t mean they left UMBC, as most retired faculty continue to have the Emeritus Faculty status and remain affiliated with UMBC for the remainder of their lives, and many continue to write works after they retire. Check a few records for before they came to UMBC--if their affiliation on the works confirms they weren’t at UMBC at that time, you can then remove records from before they started at UMBC (sort by date and then delete that section in mass). Do the same for records after they left UMBC, and if you confirm when they left, you can remove records for more than 2 years after they left UMBC.

• Sort by the Times Cited, All Databases column in descending order so items that have been cited the most are at the top.

• Then hide all the columns except authors, author Full Names, Article Title, Addresses, Affiliations, Email Addresses, Times Cited All Databases, publication year, DOI Link, and notes.

For each line on the spreadsheet:

1. Open the DOI Link.

2. Ensure that the line on the spreadsheet is a work written by the UMBC author. If the discipline is the same as the UMBC person with that name, and their affiliation is given as University of Maryland (UMCP), or the University of Maryland, Baltimore (UMB), you can assume that it’s the UMBC person (unless you know from your previous research that they were at UMB or UMCP for part of their career and the work was written during that time).

3. Check the affiliation of the person whose works we’re checking on the work and it’s metadata.

4. If the affiliation of the person whose works we’re checking is incorrect on the work, find a way to contact the publisher using their website.

   1. Report the incorrect affiliation to them using this wording: “On the work “[title]”, here [link to the work], [Name of the author]'s affiliation is erroneously given as the [wrong affiliation]. [Author] doesn’t work for [wrong affiliation], but the for the University of Maryland, Baltimore County. Giving the wrong university credit for our authors works negatively impacts citations counts and university rankings. Please correct this so the correct university is credited for this work.

   2. In the notes column for the work, record “publisher emailed [date}].”

   3. If there are more than 1 of these, email this to the UMBC author: “When other Universities are credited for UMBC faculties' work, it negatively impacts UMBC's international rankings. As part of work to ensure that UMBC is credited for citations for UMBC Faculty's publications, I'm going through your works in Web of Science and having them correct your affiliation where they have it wrong.

      I've noticed that your affiliation is incorrectly given as the University of Maryland, Baltimore, on a few of your works, and Web of Science requires that the publisher make the correction before they'll do so, so I've been asking your publishers to fix these. I wanted to let you know because they may reach out to you to confirm the correction.”

5. If the affiliation is correct on the work, check the affiliations column on the spreadsheet to see which university was recorded as the person’s affiliation. In the notes column, for the work add: “The publisher’s metadata gives the affiliation of [author] as the University of Maryland, Baltimore County, but you’ve erroneously given [her/his] affiliation as [wrong university]. Please correct”