How do I schedule a Webex Webinar?

Log in to umbc.webex.com using your myUMBC username and password.
Click the button labeled Schedule a webinar.
Enter your event Title under Topic and select the appropriate date and time. If you would like the attendee password to be simple, change it here as well.
To invite Panelists, enter their email addresses in the Panelists field. To make someone a Cohost, click the person icon next to their name after they have been invited and it will turn blue.
Do NOT invite all of your attendees here. Panelists are those allowed to share video and audio - attendees are passive listeners who cannot unmute their microphones or share video, only use chat and Q&A.
Click Security at the bottom of your screen to manage your meeting's security options.
- Webinar & Panelist Password - Here, you can set a custom password, or randomize it by clicking the refresh icon.
Click Audio Connection Options at the bottom of your screen to manage your meeting's audio options.
- Audio Connection Type - This lets you choose how participants join the audio portion of the webinar. Webex Audio lets participants join audio from either their computer or telephone. VoIP only stops participants from joining audio by telephone.
- Entry and Exit Tone - This lets you choose the tone that participants with phone audio connections hear whenever another participant joins or leaves the webinar.
- Mute Panelist - This lets you choose when panelists can mute or unmute themselves. If "Allow panelists to unmute themselves in the webinar" is unchecked, but you or a cohost started the webinar from a phone or a video system, panelists will still be able to unmute themselves.
Click Advanced Options at the bottom of your screen to further personalize your meeting.
- Automatic Recording - this will start the recording when the event is opened. It can be trimmed later if it is saved to the cloud.
- Practice Session - this will start the practice session immediately upon opening the event. Read more about practice sessions.
- Breakout Session - This allows you to separate your attendees into smaller groups.
- Registration - By checking Registration Required, the Host (scheduler) of the meeting will need to manually approve every registrant before they are allowed to enter the meeting.
- Email Reminder - This will send an email reminder to all panelists before the start time
Click the blue Schedule button once you are satisfied with your options.
Once the event is scheduled, you can click Copy Attendee Invitation to copy the link, password, and call-in information to paste into an email or calendar invitation for all attendees. The link for panelists is sent directly to them.