What is the Reimbursement Address used for?
- Julia Persell
- William Schneider
UMBC maintains several address types for members of our community.
A very important address used by the UMBC Travel System is the Reimbursement (also referred to as the "Remit") address. This address is managed by Accounts Payable to support payments and travel reimbursements processed by the State of Maryland.
A valid Reimbursement address is mandatory, and must be present before the Reimbursement claim will submit to DocuSign for signature.
The Reimbursement address is independent from the addresses used for HR and Student processes, and managed separately. Not all employees and students will have a Reimbursement Address by default.
The travel system provides an opportunity to enter a new address (if there is no address on file), or update an incorrect address. Address changes or additions are sent to Accounts Payable for data entry into PeopleSoft. If address updates are submitted, subsequent changes to the address are not possible until the initial ticket is closed.
Managing the correct Reimbursement address is optional during the Pre-Approval phase.
The correct Reimbursement address is mandatory for the Reimbursement, and the Travel System will not support a submission until a valid Reimbursement Address is located in the PeopleSoft system.
All Employees must have an HR Payroll address on file and this is maintained via the following link: https://hr.umbc.edu/payroll/payroll-employees/change-of-address/
All students have separate address types on file that are used to support varied academic processes (see links under the Registrar's Office).
When a new Pre-Approval or Reimbursement is created, the Reimbursement address will be displayed as the first item on the detail page. If an address is located, it will be displayed with an option to update. If no address is found, a message will be displayed indicating that no Reimbursement address was located and provide the option to add a new address.
The following pop-up box will display when you click the button to add or update the address. Upon submission, the user will be presented with the RT ticket number issued to Accounts Payable for the address update action.
