Tracking Participants on a myUMBC Event

Show Me

https://umbc.box.com/v/myUMBCParticipationVideo

Video - 02:04

Tell Me

To be able to track and view participation on a myUMBC event, you must either be the admin of a group or the creator of that event.
Only Username, Campus ID, EMPL ID, or LIMS ID separated by commas or whitespace can be entered.
Attendees tracked must be UMBC constituents with a valid username and account.

Participation tracking is a feature that allows you to enter data on event participants to associate them with a myUMBC event.

This feature is visible only to event creators or group administrators - it is not visible to the public or other attendees of the event.

Why track participation?

Historical record - be able to know who showed up to your event.
Analytics - event participation data is loaded into REX on a nightly basis and can be used in development of future reporting.

How do I track participation?

A tutorial on using barcode scanners to track participation is posted at How can I use scanners to track event participation in myUMBC?

To upload participants, you must either be the admin of a group or the creator of an event. If neither, you will not be able to track participation.

You need have 1 of 4 potential pieces of information about a person:

UMBC Username/Email - ex. jsmith or jsmith@umbc.edu
Campus ID - ex. AB12345
PeopleSoft EMPL ID - ex. 3000123456
LIMS ID - Number read from barcode on the front of your ID card, ex. 21234567890123. It's acceptable for the number to have guard characters, ex. a21234567890123a

Any data can then either be typed or pasted in bulk into the textbox, provided that it's separated by either commas or spaces.

Click Upload Participants once you've entered your data. It will process and associate any UMBC constituents with the event.

If there are any errors in the upload, myUMBC will display those errors at the top of the event after processing.

You should take note of any errors to correct misspellings or other data mistakes.

Preparing for tracking participation

Create your event ahead of time. You can then use your event for marketing and allow attendees to indicate intent to attend.
Think about how you'll collect data.
1. Small event? It may be easier to use a paper sign-in form to collect usernames, and manually enter into the textbox.
2. Large event? You may want to think about acquiring a batch barcode scanner and scanning the LIMS barcode, to paste in batch. A tutorial on how to do so is at How can I use scanners to track event participation in myUMBC?
Who will upload participation? Do you have a dedicated person in your group, or will you have the event creator upload data?

Help

For questions about myUMBC Participation Tracking, please file a ticket at http://doit.umbc.edu/request-tracker-rt/doit-myumbc-request/.