Present:  Janet Hack (JH), Michelle Flinchbaugh (MF), Lindsey Loeper (LL)

Announcements:

• One no longer needs to log in to view the Library Wiki

• LEC has approved our suggestions presented to them at the 6/3/08 meeting, including:

  • Making an archive folder in AllShare and moving all data there from before 2005

  • Creating a new directory structure on the I-Drive (limited to full access directories only) and distributing AllShare data to them

  • Moving the Library Procedures Manual to Confluence

  • Training plan for Confluence

Per LEC approval, we began to archive everything older than 2006 in the AllShare folder on the I-Drive in the "2008Archive" subfolder within AllShare

• Some folders were unable to be moved to the archive folder, "Access Denied," -- JH will ask May

• JH will send out an email to library staff to inform them that we have begun archiving information from the AllShare folder

New Structure for I-Drive

• Departments and all other folders stay where they are on the I-Drive

• We will send a request to OIT to make the following folders on the I-Drive on the same level as the Departments, etc.,:

  • A full access folder, "Committees" for committee and working group documents.

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    • Within this folder will be subfolders for specific committees, e.g. CDMWG, Cheers, CONTENTdm, PR&Marketing, etc.  However, we believe LEC will stay in LibDocs

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  • A full access folder, "Multi-Departmental" or "Interdepartmental" which will hold documents that multiple departments use

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  • A full access folder, "AllLibrary" or "Library-Wide" for library-wide documents and information

Moving Procedures Manual to Confluence:

• JH's student can copy existing guidelines into Confluence

• We may make 2 Tables of Contents to the guidelines

  • One TOC could be for internal use, with revision date and responsible parties

  • The second would be for those outside the library

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  • It may be possible to make policies as children of a particular section, so that we can display all the children as the TOC

    • JH will test this out

• We will tag the guidelines with appropriate labels

  • Probably each member of the group will get a section to tag

• We will do some usability testing after tagging to make sure that appropriate documents are retrieved and information needs are met

Confluence Training Plan

• JH will email Collier at OIT to see if they're going to offer Confluence training; and if so when it will take place

• LEC members expressed interest in having departments who have implemented the use of Confluence share what they've done with other deparments

• HM came up with the idea to have a training session where we would make a library cookbook using the wiki

  • SG and LL will talk to HM about doing this training session together

  • LL came up with the idea to give away copies of an old library cookbook away as prizes