Minutes from 6-10-08 Meeting

Present: Janet Hack (JH), Michelle Flinchbaugh (MF), Lindsey Loeper (LL)
Announcements:
- One no longer needs to log in to view the Library Wiki
- LEC has approved our suggestions presented to them at the 6/3/08 meeting, including:
  - Making an archive folder in AllShare and moving all data there from before 2005
  - Creating a new directory structure on the I-Drive (limited to full access directories only) and distributing AllShare data to them
  - Moving the Library Procedures Manual to Confluence
  - Training plan for Confluence
Per LEC approval, we began to archive everything older than 2006 in the AllShare folder on the I-Drive in the "2008Archive" subfolder within AllShare
- Some folders were unable to be moved to the archive folder, "Access Denied," -- JH will ask May
- JH will send out an email to library staff to inform them that we have begun archiving information from the AllShare folder
New Structure for I-Drive
- Departments and all other folders stay where they are on the I-Drive
- We will send a request to OIT to make the following folders on the I-Drive on the same level as the Departments, etc.,:
  - A full access folder, "Committees" for committee and working group documents.

- - - Within this folder will be subfolders for specific committees, e.g. CDMWG, Cheers, CONTENTdm, PR&Marketing, etc. However, we believe LEC will stay in LibDocs

- - A full access folder, "Multi-Departmental" or "Interdepartmental" which will hold documents that multiple departments use

- - A full access folder, "AllLibrary" or "Library-Wide" for library-wide documents and information
Moving Procedures Manual to Confluence:
- JH's student can copy existing guidelines into Confluence
- We may make 2 Tables of Contents to the guidelines
  - One TOC could be for internal use, with revision date and responsible parties
  - The second would be for those outside the library

- - It may be possible to make policies as children of a particular section, so that we can display all the children as the TOC
    - JH will test this out
- We will tag the guidelines with appropriate labels
  - Probably each member of the group will get a section to tag
- We will do some usability testing after tagging to make sure that appropriate documents are retrieved and information needs are met
Confluence Training Plan
- JH will email Collier at OIT to see if they're going to offer Confluence training; and if so when it will take place
- LEC members expressed interest in having departments who have implemented the use of Confluence share what they've done with other deparments
- HM came up with the idea to have a training session where we would make a library cookbook using the wiki
  - SG and LL will talk to HM about doing this training session together
  - LL came up with the idea to give away copies of an old library cookbook away as prizes

Albin O. Kuhn Library & Gallery - Staff Wiki