Albin O. Kuhn Library & Gallery - Staff Wiki


Updating liaisons in Access

Updating Liaisons for online ordering

  • Check with academic departments for changes in liaisons or chairs of departments

  • Check with Reference for any changes of liaison in that department 

Update List in Microsoft Access 2013           

  • Open Access 2013

  •  Go to Orders, double click book request file  (f you can't get to Orders through Access go to I:Orders/)

  • Tab to Forms      if this doesn't work loolk for BookRequest2new  (I:Orders\bookRequest2new.mdb)

  • Double click on Main interface

  • Click on "Assign Selectors" box

  • Click on "look for a user" just to see if a person is there already

  • To add a user click on "Add a user"

  • DO NOT PRINT ANYTHING!

  • In "print list" select "small liaisons lists

  • You'll need to copy to shared drive as an RTF (rich text file) (while department selectors file is open)

  • Click File, Save as/export, save to an external file 

  • Save to Library Wide, liaisons, current chairs and liaisons, save file type as RTF

  • Click export, OK.

  • Go to Word, open RTF and save a s a text file.(doc file)

  •  Send email to libstaff with the new info   Save in Library Wide as a file in Liaisons file

To add secondary selector:

  • Open Access 2013 and go to main interface forms

  • Click on "Assign the new selector"

  • Go to bottom of list

  • Select "dept"

  • Select "person"

  • Select "secondary selector"

  • Close the window and exit

To update department heads and liaisons lists:

  • Open MyUMBC

  • Under Services, click on My UMBC Mailing lists

  • Login, then scroll down the left side to the list 

  • Click on the name of the the list you want to update

  • Click on subscribers

  • To delete a name click on the box next to the name, then click on "Delete Selected Addresses"

  • To add a name go to the box at the top of the list and add the email address

I:ILL/CM/Liaison information/updating liaisons list   4/2/03  rev.9/5/07, added to wiki 7-15-08, rev. 9/8/09, rev. 7/25/16

 


Albin O. Kuhn Library & Gallery . University of Maryland, Baltimore County . 1000 Hilltop Circle . Baltimore MD 21250
(410) 455-2232. Questions and comments to: Web Services Librarian