General Guidelines for Circulation of Materials in the McNaughton Collection:

• Books from the McNaughton collection will circulate to current UMBC students, staff, and faculty only.
• There will be no holds or recalls for books in the collection.
• The books will circulate to all patron types for 28 days with up to one renewal.
• Patrons may have up to five books from the McNaughton collection checked out at one time.
• Regular book fines apply for overdue items in the collection. 

Setup for the McNaughton Collection:

• Vicki will request from ITD a collection code of BC-BC LRD [to display in public catalog as Leisure Reading].
• The determined call number arrangement will be:
  • FIC AND_de or NON AND_de [Fiction or Non-fiction, first three letters of author's last name, first two letters of book title]
• Drew will prepare the physical space in the Library's rotunda to house the collection.
• Katy will complete the paperwork and send to McNaugton rep.
• Katy, Robin, and Drew will finalize the list of "core titles" for the collection.

Workflow for the McNaughton Collection:

Adding Books:

• Katy will select and order 20 books to add to the collection each month.
  • www.mcnaughtonbooks.com
  • User Name: 1917887
  • Password: aok21250
• Books will arrive monthly in Accounting and Receiving.
• A&R will contact Daniel Gallaher, who will check over the shipment (check books to shipping list).
• After checking the shipment against the shipping list, Daniel will give the lists to Katy for her files.

• Daniel will put newly arrived books on a flagged truck, and send truck to Cataloging:
  • First 200 titles "core collection" will be sent to Vicki, who will oversee cataloging
  • Additional titles (in groups of 20) will be sent to Ping, who will oversee cataloging
• Ping will send cataloged titles on a flagged cart to the Reference Office.
• Daniel will enter new titles in the McNaughton spreadsheet - Sheet 1 (I:\Reference\McNaughton Collection\corelist.xlsx).
• Daniel will send to Katy to review new titles, then arrange to have new titles shelved when Katy returns them.
• Reference will will handle maintenance of the collection:
  • Shelving and arrangement of new titles
    • Books will be shelved into two groups - fiction and non-fiction.
    • Books will arranged by the first three letters of the author's name and first two letters of book title.
  • Maintenance of general collection [will be added to reference student rounds]
    • Shelf read regularly to ensure books are in order.
    • Tidy shelves when necessary.
    • Ensure that copies of "Policies for Circulation of Books in the McNaughton Collection" are available for patrons.  If more copies need to be made, the file is available at I:/Reference/McNaughton Collection/McNaughton Policies.
  • Retrieving and shelving returned books from the "reference" bin in Circulation

Removing Books:

• Katy will pull (roughly) 20 books each month to send back to McNaughton.
• Katy will desensitize the books.
• These books, on a flagged truck, will be sent to Robin to have their statuses changed.
• Robin will send the flagged truck to Ping to remove catalog record.
• Covers can stay ON the books.
• Ping will send the flagged truck to Daniel, who will:
  • Remove titles from Sheet 1 of the spreadsheet (I:\Reference\McNaughton Collection\corelist.xlsx), and add titles to Sheet 2.
  • Pack books to be shipped and include a list of titles in each shipment.
  • Copy shipping label and title list and put in Katy's box.
  • Add tracking number to each title in Sheet 2 of corelist.xlsx.
  • Seal boxes, affix shipping label, and take to A & R to be shipped.