Entering Grades in Student Administration

Before You Begin...

Grade Rosters are generated by the Registrar’s Office after the last day of classes for a term and are available to class instructors the following day.  Only the instructor of record as listed in the schedule of classes can enter grades for their class(es).  (Enter information regarding the right access to approve grades.)

Ensure you are completing grades for the correct Term!

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Success Factors:

  • Ensure you select the current grade term!

  • Enter grades for ALL students.

  • The Grade Roster must be set to an approved status and saved to submit the grades!  If grades are left blank for any student you will not be able to approve the roster.

  • Once rosters have been set to an approved status, grades can no longer be changed on the roster.  To correct the grade, a change of grade form must be submitted.

  • If your grades are NOT set to an approved status and submitted prior to the end of the grade submission deadline for the term, you will need to complete a change of grade form, including department chair approval, for each student on the roster.

  • DO NOT HIT THE BACK BUTTON.  Use the internal navigation on the screen to return to the previous page.  Hint:  most navigation is located at the bottom of the screen.


If you are having issues locating, accessing or completing your grade roster, please refer to the Entering Grades Troubleshooting Triage.

Step by Step

  1. Open myUMBC and select Guide > Classes & Grades > Teaching Schedule.

  2. Select the term for which you are submitting grades.

  3. When your teaching schedule appears, select the grade roster icon located to the left of the desired class. (Note - this icon will only appear after the grade roster has been generated by the Registrar's Office.)

  4. When the Student Grade roster opens, locate the Roster Grade column on the Student Grade table.

  5. Use the drop down menu to enter the appropriate grade for each student.

  6. Once the grades are complete click Save.

  7. After all grades have been entered and saved, locate the Grade Roster Action section of the grade roster (upper right of the page.)

  8. Change the Approval Status to Approved.

  9. Click Save.

You will receive a message stating that your grade roster has been successfully submitted.

Remember, If you need to make changes after you have approved the grades, a Change of Grade Form must be completed.

To see the complete reference guide with screen captures, please refer to the Reference Guide...How to Enter Grades in SA.

Need Help Troubleshooting a Problem?

Related Training Materials
Reference Guide
 Viewing the Grading Roster E-Learning Video  (5 min)

(Note:  The video will open a file in Box.  To open the video in a different window and keep this window open, hold down the Ctrl key on your keyboard when selecting the link.)

SA Tip

Only listed instructors can enter grades for their class.  If you are unable to enter grades before the end of the grading period, contact the registrar’s office for guidance.

If you have changes to make to a student’s grades after the end of the grading period, you must submit a change of grade form. 

The change of grade form can only be obtained by instructors or authorized staff. To obtain a change of grade form, you must visit the the Registrar's office and show your UMBC ID!

Still Need Help?

 Contact the Registrar's Office at http://registrar.umbc.edu/ or 410-455-2500.

Change of Grade Procedural Changes 2013

Help Ticket link to request assistance or access