Pre-Approval

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Process Overview

Submitting a Pre-Approval is the first step in the UMBC travel process.

Pre-Approvals should be submitted within 24 hours of any travel related quotes and in time for it to be processed before the first day of travel.

Helpful Links...

UMBC Travel System
UMBC Travel Policy

Other Information...

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Help creating and completing a Pre-Approval
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Reimbursement
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Pre-Approval

Still have questions?

If you still have questions after reviewing the Travel section, please submit a Travel Inquiry.

What is a Pre-Approval?

A Pre-Approval is a document that is required to be completed before UMBC related travel by the traveler or an individual on behalf of the traveler. It is necessary to have pre-approval to ensure proper reimbursement and that the traveler will be covered by Worker's Compensation Benefits.

Who has to complete a Pre-Approval?

Completing a Pre-Approval is required for travel that involves ANY of the following:

- Travel involves an overnight stay
- Out-of-state travel
- International travel

Only travel that is both in-state and not overnight does not require a Pre-Approval.

After Submission

When you click <Submit for Review button>, the Pre-Approval is usually sent to the Reviewer to be reviewed. The Reviewer initiates the actual signing process through DocuSign once they have reviewed the document. The Pre-Approval then gets the necessary approvals through the DocuSign signing process.
You will still be able to edit a Pre-Approval after it has been submitted up until midnight the day before travel begins. Please note that editing any chart string data, dollar amounts, or travel dates (if using a UMBC contracted travel agency) means the Pre-Approval will have to be re-approved.
The status of the Pre-Approval will be changed to Ready for Travel after all approvals have been received.