General Instructions

If a book comes with accompanying material, it will stay with the book. This includes CDs, DVDs, CD-ROMs, DVD-ROMs, cassettes, disks, maps, pamphlets, etc. The format is irrelevant; all accompanying formats will stay with the book.

If the bibliographic record indicates there is accompanying material but there is none with the book, and the book is newly purchased, take back to Acquisitions and ask them to check. If it is okay as is, look for another bibliographic record that does NOT include the accompanying material. If there is no such record, indicate the missing material in an OPAC note in the Item record–ex. "Book lacks disc"

If an item comes back from Circulation with a note that the accompanying material is missing, add an OPAC note in the Item record indicating the missing material–ex. "Book lacks map" 

Scores with parts 

Place an Accompanying Material flag in the book.

For stand alone materials, see the relevent documentation:

CDs: For staff or for students

DVDs

CD-ROMs and DVD-ROMs

Note: Until March 2012, CD- and DVD-ROMs stayed with the book while CDs and DVDs (and disks, tapes, etc) were separated from the book and shelved in Media or the stacks.

Cataloging Instructions

Bib record

Add or verify existing 006 and 007 fields. 

006

This field is used to code the characteristics of accompanying material.

In Aleph,add a blank 006 field and open the form (Ctrl F). Select the appropriate format, use the table below to assist. Accept the default values.

In Connexion, under the Edit menu, choose Guided Entry -->Insert 006 and select the appropriate format. Format is the first byte of the 006, identified as 006/00

A DVD containing video is considered Visual Material, a disk containing software or data is Computer Files/Electronic Resources, a pamphlet is Language Material. Accept the default values.  

      DVD = 006/00 g  

      Disk of software or data = 006/00 m

      Pamphlet = 006/00 a

Use the following chart for additional guidance (these are values for the 006/00)

007

If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.

Required bytes/subfields are in bright pink.

CD- and DVD-ROMs 

CDs (sound)

DVDs (video)

Text (Booklets, pamphlets, etc.)

Disks (magnetic)

300 $e

(Note: this is NOT a required subfield. It may not be present. Do NOT add it if it is not present–the notes added below are sufficient)

Items and Holdings

Accompanying materials DO NOT get separate items.

Add a note for all types of accompanying material in the OPAC note and in the Circ note fields. Can use the same note for both fields. Add the note whether or not there is a 300 $e. 

   If there is a 300 $e in the bibliographic record, and there is no accompanying material with the item, enter an OPAC note-- Book lacks disc   

*There are a variety of appropriate terms for use here. If there is a 300 $e, you can use the term listed there. If that term is confusing or overly detailed, you can use one of the following (either singular or plural):

This list is not exhaustive. If you have any questions, or none of these terms is appropriate, ask the E-resources and Media Cataloger.

Cataloging in Aleph complete

        Place the book, with Accompanying Material flag, on the Daily truck. 

        After it is labeled, it is pulled from the truck and placed on the "Rockpile"– special processing shelves. 

Processing Instructions

Packaging:

Barcode:

Tattle tape:

Label stock:

Call number (taken from the book):

Property stamp:

Stickers: