Albin O. Kuhn Library & Gallery - Staff Wiki
Hughes Data Dictionary
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Hughes Field Explanations
Local | DC Mapping | Vocab/ | Supplied by | Comments/ | Examples |
Title | Title | None | Cataloger | Create brief specific descriptive title, enclosed in square brackets. Include descriptive phrase, then place if known. If image of a named thing (bridge, river, etc.) or person, begin with name of the thing or person, descriptive phrase, then place if know. Follow capitalization rules of AACR2. Check for Title Note: "Title supplied by cataloger." | [Hecht's Department store display window, Baltimore, Maryland] |
Accession | Identifier | Special Collections Accession Number | System | Number assigned by Special Collections, specific to collection. | P75-54-0938g |
Cataloger | None | Text | Cataloger | Two initials of the cataloger. | AM, HM, JF, JS, LA, PB, PX, SG, TF, VS |
Photographer | Creator | LCNAF | Default value | Entity responsible for creation of image. Names entered in form found in LCNAF record. If name not in LCNAF follow NACO conventions in construction of name. If creator unknown, use "Unknown." | Hughes Company |
Date Created | Date-Created | Text | Cataloger | Date identified with the creation of the image. Take date from caption field. For known specific dates use W3CDTF format: YYYY, YYYY-MM, or YYYY-MM-DD. For dates listed as c. in caption, or dates with a question mark, record here as c. When no date is listed in caption, record the date range c. 1905-1940. This represents known years of collection. | For August 1938 record 1938-08 |
Sort-Date | Date | W3CDTF | Cataloger | Date from Date Created field. All dates represented in W3CDTF: format is YYYY, YYYY-MM, or YYYY-MM-DD. | For c. 1937, record 1937 |
Caption | Description | Text | Scanner | Transcribed textual information accompanying image. Proof for spelling. Make corrections if needed. | From sleeve: Interior of facility. |
Mappable | None | Text | Cataloger | Where image is of building exterior and a specific street address or street intersection is identified, record "yes" in this field. Also use for parks, statues, etc. where a specific street location is identifiable. | |
Description | Description | Text | Cataloger | Free text note describing aspects of image not recorded elsewhere. Especially important are additions to information on location or individuals pictured, or date of creation of image. | Railroad cars full of coal being emptied by crane into hold of ship at the dock. |
Title Note | Description | Text | Default value | If the title is taken from the piece, change to "Title from item" and remove square brackets in Title field. | Title supplied by cataloger. |
Notes | Description | Text | Default value | Note describing creation of digital file from negative. | Positive digital file from original glass negative [all items in collection] |
Measurements | Format-Extent | Text | Default value | Size of original image in inches, height x length. Inch is abbreviated in. | 8 x 10 in. |
DCMI Type | Type | DCMITYPE | Default value | Broadest term for kind of object from DCMITYPE list. Still Image for photographs. Does not display to public. | StillImage |
Work Type (AAT) | Type | AAT | Default value | Broadest term, highest level from AAT. | photographs |
Process | Type | AAT | Default values | One general term; either "black-and-white photographs" or "color photographs." Then as many terms as needed, as specific as possible from process, format and technique trees in AAT. Prefer terms from Objects Facet over equivalent terms in Activities Facet (i.e. albumen print preferred over albumen process). | black-and-white photographs |
Genre | Type | UMBC Photography Genre List | Cataloger | Category of photography based on content of image from list of terms compiled from AAT. Supply as many as seem appropriate. Separate by semicolon [space]. | industrial photography |
Location | Coverage | LCSH | Cataloger | The geographic location where the image was made beginning with country first to as specific a level as is known. Country -- State -- City. If not known, provide "United States." | United States -- Maryland --Baltimore |
Subject--Names | Subject | LCNAF | Cataloger | Person or corporate body as subject of the image. Names entered in form found in LCNAF record. If name not in LCNAF follow NACO conventions in construction of name. Supply as many as seem appropriate. Separate by semicolon [space]. | Broening, William Frederick, 1870-1953 |
Subject (TGM) | Subject | TGM | Cataloger | Terms describing objects or persons appearing in the image. Use terms at level of specificity of the image. If image of house, use Houses. Do not use Windows, even though the house has windows. Supply as many as seem appropriate. Seaparate by semicolon [space]. | Railroad cars |
Subject (LCSH) | Subject | LCSH | Cataloger as appropriate | Terms describing concept or theme of an image. Only African Americans is appropriate at this time. | African Americans |
Condition | Description | Text | Scanner | Brief text note describing condition of original if other than good or undamaged. Proof for spelling, correct if needed. | Plate in pieces. |
Prints | Relation-Has Format Of | Text | Scanner | If there are prints of the image in the collection, "Yes" will be entered here. If there are no prints, leave blank. | Yes or leave blank |
Collection | Relation-Is Part Of | Text | Default value | If the image is a member of a collection, the name of the collection is entered here. | Hughes Company Glass Negatives [all items in collection] |
Credit Line | Rights | Text | Default value | The text statement to be used if image is reproduced. | The Photography Collections, University of Maryland, Baltimore County |
Rights | Rights | Text | Default value | Rights statement appropriate to collection. | This item may be protected under Title 17... [all items in collection] |
Repository | Source | Text | Default value | University of Maryland, Baltimore County (UMBC) | University of Maryland, Baltimore County (UMBC) [all items in collection] |
Technical Data Fields |
Updated Nov 8, 2010 VS; Oct 27, 2009 VS; June 19, 2009 VS; June 15, 2009 Vicki Sipe
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