AAOU DBE/Retro Sponsored Award Guidance

If you are submitting a DBE or Retro request that impacts a sponsored award (Fund codes: 1253, 1263), please ensure that your request meets the following criteria:

Funding Change (DBE Update) or Retro Adjustment (DBE has already been updated)

Please provide the following:

A detailed description of why the cost transfer is needed and, if applicable, how the error occurred. Why does this retro need to be processed?
A correlation of the charge to the project to which the transfer is being made. Why should this project pay for this expense; how does this charge relate to the scope of the project?
If over 90 days, also include an explanation as to why the error was not discovered and corrected within the required 90 day timeframe. What is being done to help prevent this from happening again?
If the retro request affects more than one department, include an acknowledgement that ALL PIs or Department Administrators have approved the payroll cost transfer.

If the request is 90 days or above since the Retro Adjustment Start Date – In addition to the justification questions above, please also attach a memo signed by the PI on the award being charged which includes an explanation of the reason for the cost transfer and why the need for the transfer was not discovered and corrected within the required 90 day timeframe.”