Setting up Permission Numbers

Owned by
Susan Dawson
Last updated: Sept 09, 2016
2 min read

Before You Begin...

Permission numbers are used to grant permissions to students who are not able to register for a class that is NOT set up as a student specific permission course.  The reasons for providing a student a permission number to take your class include:

  • A class is full (select the Closed Class check box.)
  • A student does not meet the prerequisite requirements to take the course (select the Requisites Not Met check box.)
  • An undergraduate student wants to enroll in a graduate level class (select the Career Restrictions check box.)
  • A combination of the above.

The first step is to generate permission numbers for your class.  Once you create the permission numbers, you will give one number to each student who wants to register for the class.  You will need to identify the reason for the student's permission by selecting the appropriate check box(es) for the permission number.  See the SA Tip for the definitions for each check box.

Remember, each number can only be used once.  Be sure to note (in the comment section) which student is receiving which permission number.

 

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Related Training Materials

Managing Exceptions Reference Guide

Managing Permission for Permission Only Classes Reference Guide

Step by Step

  1. Log into myUMBC and click Topics --> Classes and Grades --> Class Permissions.

  2. Use the search fields to locate the class for which you need to grant permissions.

  3. Once your class opens, you must navigate to the correct section of the class where you want to grant permissions (use the arrows on the right of the Class Section Data to scroll through the sections.)   Hint:  If your class has a lecture and lab (or some other class type), ensure the section you select has the Class Type = Enrollment Section.  If it does not, scroll to the correct section with the appropriate Class Type.

  4. Enter the number of Permission IDs to create in the Assign More Permissions field.

  5. Click the Generate button.  A number is generated for each requested permission number and appears in the Number column.)

  6. When you are ready to provide the permission number to a student, follow steps 7-11.

  7. Click the Permission tab.

  8. Check the box(es) that determine why  you are giving permission to the student.  (View the SA Tip on the right side of the page for the definition for each reason checkbox.)

  9. Click the Comments tab.

  10. Enter any Comments.  (Best Practice: Enter the name of the student to whom you have issued the Permission ID number.)

  11. Click Save.

  After clicking the Save button, the student(s) can register for the class with the Permission ID.

 

 

SA Tip

There are different reasons to grant a student permission to take your class.  You  must select the checkbox related to the reason for the permission for each student that you add to your permission list.  The reasons include:

Reason Checkbox

Definition

Closed Class

Class is Full

Requisites Not Met

Pre or Co-Requisites not met by student (only operates when departments utilize the automatic prerequisite checking within SA.)

Consent RequiredThis field must be selected for all permissions. It indicates that the instructor grants permission for the student to take the course.

Career Restriction

Undergraduate Student trying to enroll in a Graduate course

Permission Time PeriodNot Used

Still Need Help?

 If you are still have problems with permissions, please contact the Registar's Office http://registrar.umbc.edu/RT/Registration/.