How do I import Scholarly Information into Faculty Success?


Faculty Success allows you to import scholarly information such as publications and presentations through a variety of mechanisms. This can be helpful for importing both new material that is already listed on other platforms. 

This document will provide an overview of three different approaches to importing scholarly information:

  1. Importing from a BibTex file. Through features in BibTeX, you can import your publications from other tools such as Google Scholar, Endnote, Mendeley, HeinOnline, RefWorks or Zotero, and then load them into FS.

  2. Importing publications from web-based databases such PubMed, CrossRef, or Web of Science (UMBC subscription required); UMBC’s digital repository, ScholarWorks; or from your ORCID researcher profile.

  3. Using the FS CV Imports tool. This tool uses a point-and-click interface to enter data into Faculty Success. This is useful for CV information outside of scholarly publications, such as awards and service.

For information on filling out the Brief Biography, Teaching Interests, and Research Interests fields in FS, which are displayed through UMBC’s new tool to search for UMBC faculty by area of research expertise, please refer to this faculty guide.

BibTeX Import

BibTeX is a format that was developed to support TeX and LaTeX, two publication systems heavily used in fields where publications may contain advanced mathematical notation. Because BibTeX has been around since 1985 and is open source, all of the leading bibliographic tools (e.g., EndNote, Zotero, Google Scholar) have export features that allow you to output information to BibTeX format. Once you have produced a BibTeX file, you can import this information into FS. For help with choosing and using an appropriate bibliographic tool, contact the subject librarian or archivist for your field.

Faculty Success (FS) has produced a step-by-step guide to using BibTeX that will walk faculty through this process. For more information on BibTeX, visit

External Scholarly Collections

To aid scholarly efforts there are a number of open source and commercial databases that collect and index scholarly information. Examples include National Library of Medicine’s PubMed (free), ScholarWorks (UMBC’s free digital repository), and Web of Science (subscription required, available via the UMBC Library & Gallery website).

If you’ve registered for your ORCID ID and use it consistently on your publications, you can search for your publications quickly and easily. You can also use ORCID to “claim” publications as yours, especially helpful if you have published under more than one name. You can learn more about using ORCID by visiting this guide.

Your subject librarians and archivists are available to assist you with searching these resources for your publications, and with exporting what you find to FS. Find the appropriate library faculty member for your field here.

CV Imports Tool

Faculty Success (FS) includes a tool called CV Imports. The goal of CV Imports is to pull in your CV in a native document format, such as Microsoft Word. You can then effectively cut and paste information into the appropriate sub-fields of a bibliographic entry in FS.

This capability uses highlighting technology to identify areas of your CV that tie to specific fields within Faculty Success, customized to our system configuration. Once the highlighting is complete, you go through a series of steps to review, validate, and confirm the upload. Watch the CV Imports Introductory video for a five-minute overview of this tool. Another good starting point is the Faculty Success - Faculty guide. This guide gives a short overview of Faculty Success for faculty.

Other Tools

NSF and NIH Biosketches

FS has created a template that makes it easier to create your NSF biosketch. View instructions here, or read NSF guidance on the biosketch. You can also use the SciENV tool from NIH to create a biosketch.