Due Date | Action Item | Person | Notes |
January 2011 | Contact potential program speakers | GK, LL | GK |
February 2011 | Revise draft of schedule | NS,EJ | EJ |
February 2011 | Draft of booth request form | SQ, KS | GK, EJ |
February 2011 | Solicit for booth ideas (using form) | SQ, KS | GK, EJ |
Early March | Finalize speakers | GK, LL | GK |
Early March | Finalize booths/participants | SQ, SK | GK, EJ |
March | Develop food/refreshments plan | TF | GK |
Late March | Determine the department for tour on campus | JG | EJ |
Early April | Determine rooms/locations for each activity | SQ | GK |
Late April | Create signage | BC/NS | EJ |
Late April | Send out Invite | NS | EJ |
Late April | Finalize rooms/locations for each activity | SQ | GK |
Early May | Finalize event schedule – create schedule handout | NS | EJ |
Early May | Arrange A/V equipment w/ LITS | TW | GK |
16 May | Receive final RSVPs | NS | EJ |
17 May | Planners meeting | All | GK , EJ |
17 May | Final count to caterer | TF, NS | EJ |
22 and 23 May | Event setup | GK, EJ | GK, EJ |
23 May | Staff Development and Date Event setup | RM; need more hands | EJ |
23 May | Cleanup | All | GK, EJ |
| 23 May | Feedback | GK, EJ | GK, EJ |
Post event | De-brief for next year’s event | EJ, GK | EJ, GK |
Post event | Thank yous to speakers | GK, EJ, LL | GK, EJ, LL |
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Integrations