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Process Overview

Submitting a Pre-Approval is the first step in the UMBC travel process.

Pre-Approvals should be submitted within 24 hours of any travel related quotes and in time for it to be processed before the first day of travel.

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Still have questions?

If you still have questions after reviewing the Travel section, please submit a Travel Inquiry.

What is a Pre-Approval?

A Pre-Approval is a document that is required to be completed before UMBC related travel by the traveler or an individual on behalf of the traveler. It is necessary to have pre-approval to ensure proper reimbursement and that the traveler will be covered by Worker's Compensation Benefits.




Who has to complete a Pre-Approval?

Completing a Pre-Approval is required for travel that involves ANY of the following:

    • Travel involves an overnight stay
    • Out-of-state travel 
    • International travel

Only travel that is both in-state and not overnight does not require a Pre-Approval.



After Submission

  • When you click <Submit for Review button>, the Pre-Approval is usually sent to the Reviewer to be reviewed. The Reviewer initiates the actual signing process through DocuSign once they have reviewed the document. The Pre-Approval then gets the necessary approvals through the DocuSign signing process.
  • You will still be able to edit a Pre-Approval after it has been submitted up until midnight the day before travel begins. Please note that editing any chart string data, dollar amounts, or travel dates (if using a UMBC contracted travel agency) means the Pre-Approval will have to be re-approved. 
  • The status of the Pre-Approval will be changed to Ready for Travel after all approvals have been received.

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