The Library must be open for operation many hours throughout the week to fulfill its mission of service to the University and community. In order to provide coverage of service points during open hours, therefore, the work schedules of individual Library staff vary from each other and over time, sometimes considerably.

It is the supervisor's responsiblity to establish work schedules with staff and to notify each supervised employee of his or her work schedule. Such notification shall be in writing. When establishing or changing staff work schedules, supervisors should take account of individuals' personal needs insofar as practicable (for example: class schedules or childcare arrangements), but supervisors must first ensure that all individual work schedules conduce to unit and Library objectives. Each supervisor is responsible for the presence of employees under his or her supervision during scheduled hours of work and to ensure that any absences are approved and properly reported in keeping with University regulations. Staff may not change work schedules without prior approval of their supervisor.

All staff work schedules may be changed by the supervisor giving reasonable advance notice of change or of required overtime.

With the exception of those responsible for opening the building in the morning, no work schedule may begin more than 15 minutes before the opening time for the public. Thus, those opening the building will have sufficient time to open before other staff are scheduled to work.

The supervisor is responsible for maintaining written records of staff work schedules or changes for those employees under their supervision.

References:
USM Personnel Policies and Rules for Classified Employees, V-5.
see also Library & Gallery guideline 621

guideline originally written 9/11/92, revised 3/6/00,
3/3/03 to add 1/02 rule re opening and start of work schedule.