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Process Overview
Submitting a Pre-Approval is the first step in the UMBC travel process.
Pre-Approvals should be submitted within 24 hours of any travel related quotes and in time for it to be processed before the first day of travel.
After Submission
When you click <Submit for Review button> , the Pre-Approval is usually sent to the Reviewer to be reviewed. The Reviewer initiates the actual signing process through DocuSign once they have reviewed the document. The Pre-Approval then gets the necessary approvals through the DocuSign signing process.
You will still be able to edit a Pre-Approval after it has been submitted up until the first day of travel, however, editing any chart string data, dollar amounts, or travel dates (if using a UMBC contracted travel agency) means the Pre-Approval will have to be re-approved. A Pre-Approval becomes unavailable on the first day of travel.
You will know your Pre-Approval has gotten all necessary approvals when it's status is shown as Ready for Travel.
- Reimbursement Requests should not be submitted until after the last day of travel.