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Notations
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||Federal Government Documents||Free or not||Creative Commons Licenses ||Open Access||Arxiv||More than20 years old||Unpublished||Versions Chart||Checking Rights||Journal articles||Scherpa-Romeo||Books and Book Chapters||Conference Papers and Proceedings||Collections||Spreadsheet
Do NOT process any items that Michelle has crossed off. If she crossed them off, she is instructing you not to process them.
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- The determination of whether an item is free is based on whether the publisher is making the item available for free or if the U.S. government is making an item available for free. There may be free versions posted elsewhere, but if an item is not free on the publisher's site, or in a U.S. government database, it's not free.
- When working at home, any item you can access on the publisher's site or in a database without using the proxy server is free.
- Items Some works are available for free in the these U.S. government database, :
- ERIC,
- eric.edu.gov, (works on education)
- Medline/PubMed,
- https://www.ncbi.nlm.nih.gov/pubmed/ (medical works),
- The NASA Technical Report Server,
- (NASA Publications and NASA employee publications)
- .
- Sometimes articles in these databases are free, and sometimes they're not free, so you have to figure this out.
- A pubmed record may have a link icon that says free or an attached pdf. When unsure if an item is free or not, simply try the links to find out.
- When working in the library, materials in databases that UMBC subscribes to may appear to be free when they are not. These are paywall protected pages where anyone accessing via UMBC IP ranges automatically is given access. Generally if there is a UMBC logo or mention of UMBC on the page, it's a subscription resource that is paywall protected. A list of UMBC paywall protected subscription resources that appear free is here: Vendors/Platforms that are Paywall Protected (this list is likely not complete–if come across something that needs to be added to it, let Michelle know). Individual items on paywall protected sites are free if the record explicitly states that the item is open access, available for free, or is on a Creative Commons license. Science
- Science Direct is a subscription database and not free, even though UMBC isn't mentioned on it, unless the record says it's Under an Elsevier user license, or Open Access, in which case that particular item is free. If Open Access, check for a Creative Commons license or terms.
- If an item is free on the publisher's site or in a U.S. government database, write "free" next to it.
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- Using the published version on the publisher's website, and the publisher's record, look for"Open Access" on the work itself or it's record. Note that if it's not free on the publisher's site, it is NOT open access. If it says "Open Access", check the Policies on File document for the publisher. If it indicates that all of the publisher's works are on a Creative Commons license, note the license type, and follow the above steps for items on a Creative Commons license.
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If there is no indication anywhere that an item has ever been published, write "unpublished" next to it. Technical reports are typically unpublished, although if issued by an agency, the agency should be considered the publisher. If we have the author's permission to load, skip down to "Determine which collections to add an item to."
8A
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Check rights to determine if we can add files, links, or both
All items that we add must be available to the user for free, either because we provide a file the user can access, or because we provide a link to the publisher's website where the item is available for free.
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Check the Policies on File document for the publisher. If you don't find it, go to the next step. If the item is a journal article, also check Sherpa Romeo, and if you find it in Sherpa Romeo, process in accordance with the Sherpa-Romeo policy. If you find the publisher, determine what version or versions that we can post. Note this next to the item. Then determine if the version you have is a version we can post. Note that this is usually not stated, but you have to figure it out. If the version you have is a version that we can post, add it to your spreadsheet (including all terms), crossing off the version notations and writing SS on the item.Anchor Checking-rights Checking-rights
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9A
IF the item you have is a journal article, Check SHERPA/RoMEO, http://www.sherpa.ac.uk/romeo/index.php, for the journal. If you don't find it, go to the next step. If you find the journal, determine what version or versions of the article that we can post. Note this next to the item. Then determine if the version you have is a version we can post. Note that this is usually not stated, but you have to figure it out using the version chart. If the version you have is a version that we can post, add it to your spreadsheet (including all terms), crossing off the version notations and writing SS on the item.Anchor Scherpa-romeo Scherpa-romeo
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- If you have a couple, look for policies on the publisher's website. If you find a policy, note the version(s) that can be posted and search for them, adding when you find one that can be lawfully posted.
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10A
- You should have already completed steps 1A-8A (checking resources). If not, go back and do those steps. if any of those steps apply, process accordingly and consult 10E regarding the format of the work.
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- Determine the type based on the work itself and what it says on the using terms in the Genre Terms excel file. Indicate the type of work,. Determine the version of the work using this chart and the versions chart.
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