- Log in to the Acquisitions Serials Module in ALEPH.
- Call up the order by typing the Order number in the Order Number field, located in the upper left-hand corner. Check to make sure you have the correct record.
- Check to make sure the Arrival status (Arr St) is still "None", and that the Status is still "SV". If they are anything different, attach a printout to the notice and give it to the Acquisitions Librarian.
- In the lower pane, add the following information.
- Tab 2: General
- Change the order status from "SV" to "VC".
- In the Library Note field, add the note: "Cancelled -- OP per [vendor] notice dated _____". Click Update when done.
- Tab 2: General
- Pull the P.O. from the open order files.
- Sort the notices for Rush and Priority orders from the Regular orders.
- Rush and Priority Orders:
- Write "XS, OP" on the front of the original P.O.
- You will need 2 copies of each P.O. (the original plus 1). Make appropriate copies.
- Give a copy of each P.O. to the Special Ordering Technician.
- Re-file the originals in the cancellation file.
- The Special Ordering Coordinator immediately places the rush and priority out-of-print orders. If this isn't possible, she will contact the faculty via e-mail.
- Regular Orders:
- Write "XS, OP" on the front of the original P.O.
- You will need 3 copies of each P.O. (the original plus 2). Make appropriate copies.
- Put one copy in the Out-of-print searching box.
- Write "Order Delayed - Out-of-Print" on the front of the other copy. Paperclip them all together and put them in the Vendor Notices/Department Reports mailing slot.
- Re-file one copy of each P.O. in the cancellation file.
- Harrassowitz orders:
- On the notice from Harrassowitz write "please continue holding order"
- In the notes field of the coresponding Collection Manager record note "Temporarily OP per Harrassowitz note dated (date) please continue to hold"
- Mail notice with note back to Harrassowitz.
General
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Integrations