Updating Liaisons for online ordering

• Check with academic departments for changes in liaisons or chairs of departments
• Check with Reference for any changes of liaison in that department 

Update List in Microsoft Access 2013           

• Open Access 2013
•  Go to Orders, double click book request file  (f you can't get to Orders through Access go to I:Orders/)
• Tab to Forms      if this doesn't work loolk for BookRequest2new  (I:Orders\bookRequest2new.mdb)
• Double click on Main interface
• Click on "Assign Selectors" box
• Click on "look for a user" just to see if a person is there already
• To add a user click on "Add a user"
• DO NOT PRINT ANYTHING!
  
• In "print list" select "small liaisons list"

• You'll need to copy to shared drive as an RTF (rich text file) (while department selectors file is open)
• Click File, Save as/export, save to an external file, ok,
• Save to Library Wide, liaisons, current chairs and liaisons, save file type as RTF
• Click export, OK.
• Go to Word, open RTF and save a s a text file.(doc file)
•  Send email to libstaff with the new info   Save in Library Wide as a file in Liaisons file

To add secondary selector:

• Open Access 2013 and go to main interface forms
• Click on "Assign the new selector"
• Go to bottom of list
• Select "dept"
• Select "person"
• Select "secondary selector"
• Close the window and exit

To update department heads and liaisons lists:

• Open MyUMBC
• Under Services, click on My UMBC Mailing lists
• Login, then scroll down the left side to the list 
• Click on the name of the the list you want to update
• Click on subscribers
• To delete a name click on the box next to the name, then click on "Delete Selected Addresses"
• To add a name go to the box at the top of the list and add the email address

I:ILL/CM/Liaison information/updating liaisons list   4/2/03  rev.9/5/07, added to wiki 7-15-08, rev. 9/8/09, rev. 7/25/16