These guidelines cover both CD- and DVD-ROMs; any differences in treatment will be noted.

Searching tips

• ISBN if present
• Publisher number if present
• Title and author combo

Match points

• Format
  • 245 $h
    [electronic resource]
  • 300 → The following terms may be used in $a. Verify the size in $c; standard CD- and DVD-ROMs should say 4 3/4 in. or 10 cm.
    computer optical disc(s)
    CD-ROM(s)
    DVD-ROM(s)
    disc(s)

• • 33Xs → These fields are used in RDA records, though they may occasionally appear in AACR2 records.
    
    • 336 Content type → Any of the following terms is acceptible; for other terms, consult the e-resources cataloger.
      cartographic image
      computer program
      notated music
      performed music
      sounds
      spoken word
      still image
      text
      three-dimensional moving image
      two-dimensional moving image
      other
      unspecified
    • 337 Media type (optional field)
      computer
    • 338 Carrier type
      computer disc
      
      
  • 538→ There may be format information in this field in addition to system requirements.
    
    
  • 500 → There might be useful matching information in a note.
    
    
• Standard number
  • ISBN (020)
  • ISSN (022)
    
    
• Date
  • Fixed field → The latest date on the item needs to match the latest date in the record.
  • 250 → There may be date information in the edition statement.
  • 260 $c → The latest date on the item needs to match the latest date in record.
  • 500 → There may be date information in a note.
    
    
• Personal or corporate author → This information can be taken from the 100 or 700 fields.
  
  
• Edition
  • 250 → Verify that this information doesn't conflict with any statement on the item.

  • 538 → Verify that this information (i.e. Windows only, Mac and Windows compatible) doesn't contradict with the information on the item. If you're unsure, consult the e-resources cataloger.

• Publisher
  • 260 → One publisher on the item needs to match one publisher on the record.

• Summary → This doesn't have to match, but you can use this information to verify a match if needed.

Edits

• • 006 → There must be a 006 field that begins with m (for Computer files). There may be other 006s; leave them be. If there is no 006 beginning with m, add one

    In Aleph,add a blank 006 field and open the form (Ctrl F).

    In Connexion, under the Edit menu, choose Guided Entry → Insert 006 and select Computer files as the format.

    
    007

    If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.

    Required bytes/subfields are in bright pink.
     

    Definition	Byte	Subfield	Code
    Category of material	00	a	c = electronic resource
    Material designation	01	b	o = optical disc
    Undefined	02
    Color	03	d	b = black & white c = multicolored
    Dimensions	04	e	g = 4 3/4 in. z = other
    Sound	05	f	a = sound
    Image bit depth	06-08	g
    File formats	09	h
    Quality assurance	10	i
    Antecedent/source	11	j
    Level of compression	12	k
    Reformatting quality	13	l

    
    

• 020 → Add the ISBN on the item if it is missing from the record.

• 538 → Transcribe any system requirements on the item that are missing from the record. You can add the information to an existing 538 field or just create a new one.

• 516 → may be present, no need to add or delete

When to give to the e-resources cataloger

• needs authority work
• needs subject headings
• needs summary

Items and Holdings

1. Add XPT $aY $bMUB to bib record.
2. Add item to ALEPH record.
   
   • Push to Items.
   • Go to tab 2. General Information (1).
     

     Sublibrary: BC-BC
     Collection: MDESK
     Material Type:
     *CD ROM
     *DVDRM
     Item Status: 01 (General collection)
     Barcode: Wand in (This will automatically update the record.)

3. Add holdings to ALEPH record.
   
   • Click to tab 6. HOL Links
   • Click “Create New” if there is no existing BC holding.
     
   • Highlighting the BC-BC HOL, click “Edit.”
   • Edit the Call number in the 852:
     • First indicator should be “8”.
     • UMROM number goes in subfield “h”. (The accession number is found at I:\BMS\Accession Lists\UMROM.xlsx)
       
   • Add OWN field with “BCHOL” in subfield “a”. (The macro for this is alt+O.)

    

Labeling

Put the call number label, the barcode and the UMBC sticker on the container.