-ROMs

These guidelines cover both CD- and DVD-ROMs; any differences in treatment will be noted.

Searching tips

ISBN if present
Publisher number if present
Title and author combo

Match points

Format
- 245 $h
  [electronic resource]
- 300 → The following terms may be used in $a. Verify the size in $c; standard CD- and DVD-ROMs should say 4 3/4 in. or 10 cm.
  computer optical disc(s)
  CD-ROM(s)
  DVD-ROM(s)
  disc(s)

- 33Xs → These fields are used in RDA records, though they may occasionally appear in AACR2 records.
  - 336 Content type → Any of the following terms is acceptible; for other terms, consult the e-resources cataloger.
    cartographic image
    computer program
    notated music
    performed music
    sounds
    spoken word
    still image
    text
    three-dimensional moving image
    two-dimensional moving image
    other
    unspecified
  - 337 Media type (optional field)
    computer
  - 338 Carrier type
    computer disc
- 538→ There may be format information in this field in addition to system requirements.
- 500 → There might be useful matching information in a note.
Standard number
- ISBN (020)
- ISSN (022)
Date
- Fixed field → The latest date on the item needs to match the latest date in the record.
- 250 → There may be date information in the edition statement.
- 260 $c → The latest date on the item needs to match the latest date in record.
- 500 → There may be date information in a note.
Personal or corporate author → This information can be taken from the 100 or 700 fields.
Edition
- 250 → Verify that this information doesn't conflict with any statement on the item.
- 538 → Verify that this information (i.e. Windows only, Mac and Windows compatible) doesn't contradict with the information on the item. If you're unsure, consult the e-resources cataloger.

Publisher
- 260 → One publisher on the item needs to match one publisher on the record.

Summary → This doesn't have to match, but you can use this information to verify a match if needed.

Edits

006 → There must be a 006 field that begins with m (for Computer files). There may be other 006s; leave them be. If there is no 006 beginning with m, add one

In Aleph,add a blank 006 field and open the form (Ctrl F).

In Connexion, under the Edit menu, choose Guided Entry → Insert 006 and select Computer files as the format.

007

If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.

Required bytes/subfields are in bright pink.

Definition	Byte	Subfield	Code
Category of material	00	a	c = electronic resource
Material designation	01	b	o = optical disc
Undefined	02
Color	03	d	b = black & white c = multicolored
Dimensions	04	e	g = 4 3/4 in. z = other
Sound	05	f	a = sound
Image bit depth	06-08	g
File formats	09	h
Quality assurance	10	i
Antecedent/source	11	j
Level of compression	12	k
Reformatting quality	13	l

020 → Add the ISBN on the item if it is missing from the record.

538 → Transcribe any system requirements on the item that are missing from the record. You can add the information to an existing 538 field or just create a new one.

516 → may be present, no need to add or delete

When to give to the e-resources cataloger

needs authority work
needs subject headings
needs summary

Items and Holdings

Add XPT $aY $bMUB to bib record.
Add item to ALEPH record.
- Push to Items.
- Go to tab 2. General Information (1).
  Sublibrary: BC-BC
  Collection: MDESK
  Material Type:
  *CD ROM
  *DVDRM
  Item Status: 01 (General collection
  Barcode: Wand in (This will automatically update the record.)
Add holdings to ALEPH record.
- Click to tab 6. HOL Links
- Click “Create New” if necessary.
- Highlighting the BC-BC HOL, click “Edit.”
- Edit the Call number in the 852:
  - First indicator should be “8”.
  - UMROM number goes in subfield “h”.
- Add OWN field with “BCHOL” in subfield “a”. (The macro for this is alt+O.)

Labeling

Put the call number label, the barcode and the UMBC sticker on the container.

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