These guidelines cover both CD- and DVD-ROMs; any differences in treatment will be noted.
Searching tips
- ISBN if present
- Publisher number if present
- Title and author combo
Match points
- Format
- 245 $h
[electronic resource] - 300 → The following terms may be used in $a. Verify the size in $c; standard CD- and DVD-ROMs should say 4 3/4 in. or 10 cm.
computer optical disc(s)
CD-ROM(s)
DVD-ROM(s)
disc(s)
- 245 $h
- 33Xs → These fields are used in RDA records, though they may occasionally appear in AACR2 records.
- 336 Content type → Any of the following terms is acceptible; for other terms, consult the e-resources cataloger.
cartographic image
computer program
notated music
performed music
sounds
spoken word
still image
text
three-dimensional moving image
two-dimensional moving image
other
unspecified - 337 Media type (optional field)
computer - 338 Carrier type
computer disc
- 336 Content type → Any of the following terms is acceptible; for other terms, consult the e-resources cataloger.
- 538→ There may be format information in this field in addition to system requirements.
- 500 → There might be useful matching information in a note.
- 33Xs → These fields are used in RDA records, though they may occasionally appear in AACR2 records.
- Standard number
- ISBN (020)
- ISSN (022)
- Date
- Fixed field → The latest date on the item needs to match the latest date in the record.
- 250 → There may be date information in the edition statement.
- 260 $c → The latest date on the item needs to match the latest date in record.
- 500 → There may be date information in a note.
- Personal or corporate author → This information can be taken from the 100 or 700 fields.
- Edition
- 250 → Verify that this information doesn't conflict with any statement on the item.
538 → Verify that this information (i.e. Windows only, Mac and Windows compatible) doesn't contradict with the information on the item. If you're unsure, consult the e-resources cataloger.
- Publisher
- 260 → One publisher on the item needs to match one publisher on the record.
- Summary → This doesn't have to match, but you can use this information to verify a match if needed.
Edits
006
This field is used to code the characteristics of accompanying material.
In Aleph,add a blank 006 field and open the form (Ctrl F).
In Connexion, under the Edit menu, choose Guided Entry -->Insert 006 and select the appropriate format.
Use the following chart for guidance.
Additional characteristics Default code Meaning Alternative code Meaning Books a Language material t Manuscript language material Computer files m Computer file n/a Maps e Cartographic material f Manuscript cartographic material Mixed materials p Mixed materials n/a Scores c Notated music d Manuscript notated music Continuing resource s Serial/integrating resource n/a Sound recordings j Musical sound recording i Nonmusical sound recording Visual materials g Projected medium k
o
r
Two-dimensional nonprojectable graphic
Kit
Three-dimensional artifact or naturally ocurring object
007If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.
Required bytes/subfields are in bright pink.
Definition Byte Subfield Code Category of material 00 a c = electronic resource Material designation 01 b o = optical disc Undefined 02 Color 03 d b = black & white
c = multicolored
Dimensions 04 e g = 4 3/4 in.
z = other
Sound 05 f a = sound Image bit depth 06-08 g File formats 09 h Quality assurance 10 i Antecedent/source 11 j Level of compression 12 k Reformatting quality 13 l
- 020 → Add the ISBN on the item if it is missing from the record.
- 538 → Transcribe any system requirements on the item that are missing from the record. You can add the information to an existing 538 field or just create a new one.
- 516 → may be present, no need to add or delete
When to give to the e-resources cataloger
- needs authority work
- needs subject headings
- needs summary
Items and Holdings
- Add XPT $aY $bMUB to bib record.
- Add item to ALEPH record.
- Push to Items.
- Go to tab 2. General Information (1).
Sublibrary: BC-BC
Collection: MDESK
Material Type:
*CD ROM
*DVDRM
Item Status: 01 (General collection
Barcode: Wand in (This will automatically update the record.)
- Add holdings to ALEPH record.
- Click to tab 6. HOL Links
- Click “Create New” if necessary.
- Highlighting the BC-BC HOL, click “Edit.”
- Edit the Call number in the 852:
- First indicator should be “8”.
- UMROM number goes in subfield “h”.
- Add OWN field with “BCHOL” in subfield “a”. (The macro for this is alt+O.)
Labeling
Put the call number label, the barcode and the UMBC sticker on the container.