The following guidelines apply to media equipment (i.e. DSLR cameras, projectors, camcorders, sound recorders) that is assigned to the Digital Media Lab (DML).
Workflow:
Equipment can be circulating or for use in DML only. Both types get checked out to a patron.
The first time a kind of equipment is purchased, a brief record will be written by BMS personnel using guidelines below. BMS personnel can then add items to the record as appropriate.
Equipment information will be provided by DML personnel (at this time via a shared spreadsheet) to be used in creating a brief record. Information needed is:
Title
Item status
Call number
When the record is ready and item records created, BMS personnel will add Aleph bibliographic system number to DML personnel (at this time added to the shared spreadsheet).
Cataloging guidelines:
Bibliographic record:
Create records in Aleph. There is an Aleph template named "EQUIP" that can be used.
Mixed Materials record
Fixed fields: accept defaults, add encoding level K
008 fields; DtSt: n; Dates: uuuu,uuuu; country (place of pub): xx); Lang: eng; Cat source: d
245 $a (full title string) $h [equipment] / $c (manufacturer)
246 any variations of the title and combinations of the title/manufacturer (moving forward only the title as provided in the spreadsheet is required).
300 equipment type (i.e. HD camcorder; portable projector, etc.) + $e additional equipment (only as requested)
500 additional notes, description if requested
STA SUPPRESSED
STA PROVISIONAL
Item for Equipment Circulating out of DML:
Sublibrary: BC-BC
Collection: MDEQP
Material Type: EQP
Item Status: as specified by DML personnel
Item Status: Equip1 (IS = 30 DML Equip Fee High), Equip2 (IS = 31 DML Equip Fee Med), Equip3 (IS = 32 DML Equip Fee Low), Equip no fines (IS = 39 DML Equip No Fines) Media will supply the appropriate Item Status.
barcode
HOL with call number, one for all items
Internal note: serial number; LITS/Media funded
Description: camera/accessory bag
Holding:
852 first indicator 8
$b BC-BC
$c MDEQP
$h call number supplied by Media
STA SUPPRESSED
OWN field