Accompanying Materials

General Instructions

If a book comes with accompanying material, it will stay with the book. This includes CDs, DVDs, CD-ROMs, DVD-ROMs, cassettes, disks, maps, pamphlets, etc. The format is irrelevant; all accompanying formats will stay with the book. Place an Accompanying Material flag in the book.

For stand alone materials, see the relevent documentation:

CDs: For staff or for students

DVDs

CD-ROMs and DVD-ROMs

Note: Until March 2012, CD- and DVD-ROMs stayed with the book while CDs and DVDs (and disks, tapes, etc) were separated from the book and shelved in Media or the stacks.

Cataloging Instructions

Bib record

006

This field is used to code the characteristics of accompanying material.

In Aleph,add a blank 006 field and open the form (Ctrl F).

In Connexion, under the Edit menu, choose Guided Entry -->Insert 006 and select the appropriate format.

A DVD containing video is considered Visual Material, a disk containing software or data is Computer Files/Electronic Resources, a pamphlet is Language Material. Accept the default values.

Use the following chart for additional guidance.

Additional characteristics	Default code	Meaning	Alternative code	Meaning
Books	a	Language material	t	Manuscript language material
Computer files	m	Computer file	n/a
Maps	e	Cartographic material	f	Manuscript cartographic material
Mixed materials	p	Mixed materials	n/a
Scores	c	Notated music	d	Manuscript notated music
Continuing resource	s	Serial/integrating resource	n/a
Sound recordings	j	Musical sound recording	i	Nonmusical sound recording
Visual materials	g	Projected medium	k o r	Two-dimensional nonprojectable graphic Kit Three-dimensional artifact or naturally ocurring object

007

If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.

Required bytes/subfields are in bright pink.

CD- and DVD-ROMs

Definition	Byte	Subfield	Code
Category of material	00	a	c = electronic resource
Material designation	01	b	o = optical disc
Undefined	02
Color	03	d	b = black & white c = multicolored
Dimensions	04	e	g = 4 3/4 in. z = other
Sound	05	f	a = sound
Image bit depth	06-08	g
File formats	09	h
Quality assurance	10	i
Antecedent/source	11	j
Level of compression	12	k
Reformatting quality	13	l

CDs (sound)

Definition	Byte	Subfield	Code
Category of material	00	a	s = sound recording
Specific material designation	01	b	d = sound disc
Speed	03	d	f = 1.4 m. per sec.
Configuration of playback channels	04	e	m = mono q = quadrophonic (four channels) s = stereo u = unknown z = other
Groove width/groove pitch	05	f	n = n/a
Dimensions	06	g	g = 4 3/4 in. (standard size) a = 3 in. (small format)
Tape width	07	h	n = n/a
Tape configuration	08	i	n = n/a
Kind of disc, cylinder or tape	09	j	m = mass produced, commercialy produced
Kind of material	10	k	m = plastic with metal
Kind of cutting	11	l	u = unknown
Special playback characteristics	12	m	e = digital recording
Capture and storage techniques	13	n	d = digital recording e = analog recording u = unknown

DVDs (video)

Definition	Byte	Subfield	Code
Category of material	00	a	v = videorecording
Specific material designation	01	b	d = videodisc
Color	03	d	b = black and white c = multicolored u = unknown
Videorecording format	04	e	v = DVD
Sound on medium or separate	05	f	a = sound on medium
Medium for sound	06	g	i = videodisc
Dimensions	07	h	z = other (used for all videodiscs)
Configuration of playback channels	08	i	k = mixed m = mono n = silent q = multichannel, surround or quadrophonic s = stereo u = unknown z = other

Text (Booklets, pamphlets, etc.)

Definition

Byte

Subfield

Code

Category of material

00

a

t = text

Specific material designation

01

b

a = regular print

b = large print

c = braille

d = loose-leaf

u = unspecified

z = other

Disks (magnetic)

Definition	Byte	Subfield	Code
Category of material	00	a	c = electronic resource
Material designation	01	b	j = magnetic disk
Undefined	02
Color	03	d	b = black & white c = multicolored
Dimensions	04	e	a = 3 1/2 in. o = 5 1/4 in. z = other
Sound	05	f	a = sound
Image bit depth	06-08	g
File formats	09	h
Quality assurance	10	i
Antecedent/source	11	j
Level of compression	12	k
Reformatting quality	13	l

300 $e

(Note: this is NOT a required subfield. It may not be present.)

Examples (these may be more or less complete in OCLC records):

$e 1 atlas (301 p., 19 leaves : col. maps ; 34 cm.)

$e 3 maps + teacher's manual.

$e 1 sound disc (24 min. : analog, 33 1/3 rpm, mono. ; 14 in.)

$e 1 answer book.

$e 1 CD-ROM (sd., col. ; 4 3/4 in.)

Items and Holdings

Accompanying materials DO NOT get separate items.

Add an OPAC note

Includes 1 disc*

*There are a variety of appropriate terms for use here. If there is a 300 $e, you can use the term listed there. If that term is confusing or overly detailed, or there is no 300 $e, you can use one of the following (either singular or plural):

disc

map

booklet

pamphlet

disk

cassette

DVD-ROM

CD-ROM

leaves

page

plate

sheet

score

photograph

slide

atlas

This list is not exhaustive. If you have any questions, or none of these terms is appropriate, ask the E-resources and Media Cataloger.

Processing Instructions

Packaging:

Pocket in the back of the book.

Barcode:

Not on the item, only on the book.

Tattle tape:

Not on the item, only on the book.

Label stock:

None for the item.

Call number (taken from the book):

For discs, write the call number on the inner ring of the disc.

For other materials, write the call number on a label, cover or wherever it will fit.

Property stamp: