Committee Members
Kathleen Bruce, Beverly Conner, Tricia Flester, Gergana Kostova, Paula Langley, Robin Martin, Rachel Shapiro, Simmona Simmons, Jo Ann Smith, Nicole Smith, Katy Sullivan, Semhar Yohannes
Meetings
February 29, 2016 cancelled
April 15, 2016
May 17, 2016
Timeline
| Action Item by Date | Responsible Parties |
|---|---|
February 2016 Contact potential keynote speakers/guests
|
|
March 2016 Create a rough draft of the schedule Draft the participant request form Solicit for booth/session ideas (using form)
|
NS |
Early April Finalize speakers Finalize booths/participants
|
SJ, BC, KS, NS |
April Develop food/refreshments plan Determine rooms/locations for each activity
|
JS |
Late April Create signage Send out invite Finalize rooms/locations for each activity
|
|
Early May Finalize event schedule & create schedule handout Arrange AV equipment w/ LITS
|
|
May 17 Receive final RSVPs
|
|
May 17 Planner’s meeting Final count to caterer
| All |
May 25 and 26 Event setup
| All |
May 26 Staff Day setup Clean-up Feedback
| All |
Post-Event De-brief for next year’s event Thank you notes to speakers | All |