Incremental set-up:

• Initially set up only departments that have materials that can be mapped from the ETD’s and Faculty Publications (easily mapped).
• Begin all Communities and Collections with UMBC

When setting up communities or collections, use the following websites documenting UMBC Departments to find and use official names. You can also Google for the Department’s page and use what it calls itself.

• UMBC Organizational Structure: http://msa.maryland.gov/msa/mdmanual/25univ/umbc/html/umbc.html#academic
• College of Arts, Humanities and Social Sciences  Community Programs:  http://cahss.umbc.edu/academic-programs-table/
• College of Arts, Humanities and Social Sciences  Community Centers: http://cahss.umbc.edu/research-centers-institutes/
• College of Engineering and Information Technology Departments: http://coeit.umbc.edu/departments/
• College of Engineering and Information Technology Centers: http://coeit.umbc.edu/labs-centers/
• College of Natural and Mathematical Sciences Departments from here: http://cnms.umbc.edu/departments/
• College of Natural and Mathematical Sciences Centers from here: http://cnms.umbc.edu/departmentcenters/centers/]
• Grad School Programs: http://www.umbc.edu/gradschool/programs/all_programs.html
• Programs are not generally set up unless cross-departmental.
• Other departments would be set up in accordance with these rules when they request that it be set up because they want to add materials, or when we receive materials that go in them.
• When department’s names change, change the names of their communities to reflect this change.
• When a department or program ceases to exist, state when it ceased in the community description, but don’t remove it or it’s materials
• When departments or programs split or merge, note the change in their community descriptions, and re-do their structure and move their materials as time allows (consult with Michelle as this require DSS help).

To determine where a department should be placed with the structure, use the attached Full Potential Set-Up Document.

Steps:

1. Login to the system.
2. Navigate to the location where the new collection goes--If the community where the collection goes is not present, create it.
3. Click "create collection."
4. Fill in any values provided by the department or unit, and click save updates, then click "Edit Collection."
5. Click the Item Template "Create" button.
6. In the name box drop-down, select "dc.relation.isAvailableAt." Copy and paste "The University of Maryland, Baltimore County (UMBC)" into the value box. Click "Add New Metadata."
7. In the name box drop-down, select "dc.relation.ispartof." Type in the name of the collection, with the word collection at the end. For example, for the UMBC Dance Department, you would type in "UMBC Dance Department Collection." Click "Add New Metadata."

8. In the name box drop-down, select "dc.rights." Copy and paste this into the value box:"This item may be protected under Title 17 of the U.S. Copyright Law. It is made available by UMBC for non-commercial research and education. For permission to publish or reproduce, please contact the author."

9. Click "Update," and then click "Return."

10. Click on the "Assign Roles" tab.

11. In the Accept/Reject step, click "create."

12. In the search members to add box, search for UMBC.

13. Click "Groups."

14. Click the "Add" button next to UMBCIRWG

15. In the Edit Metadata step, click "create."

16. In the search members to add box, search for UMBC.

17. Click "Groups."

18. Click the "Add" button next to UMBCACQ.

19. Click save.